Business Support Administrator

Purpose of the post

The Business Support Administrator is a key member of the [Employer hidden — sign up to reveal] team, providing dedicated professional and proactive diary management and administrative support to senior leaders and their teams. This role will support the Chief Data Officer and the Chief Scientist.

Main responsibilities

• Manage diaries for key senior staff members within the team identifying and securing available dates with a range of stakeholders
• Ensure all information relating to diary entries (e.g. contact information, meeting history, attendees, and telephone numbers) are recorded accurately
• Monitor and respond to emails where appropriate and in a timely manner
• Accurately formatting letters, emails and other correspondence as required
• Manage logistics for all travel, book flights, train tickets, taxis, accommodation, meeting venues
• Co-ordinate team meetings and activities including room bookings, invites, preparation of agenda and circulating papers
• Assist in the planning of team events by booking venues, compiling responses, and helping to ensure the smooth running of the event.
• Provide administrative support for invoicing and expenses as and when required
• Provide general administrative support with items such as meeting preparation, printing documents, liaising with facilities, events and the people team

Planning and organising: This post is part of a small core team that is embedded within [Employer hidden — sign up to reveal] to provide diary management and wider administrative support.

Problem solving: The post holder will be expected to use problem solving skills to respond to diverse demands.

Decision making: The post-holder will make all day-to-day operational decisions for their own workload.

Key contacts/relationships: The post holder will build and maintain effective working relationships both within [Employer hidden — sign up to reveal], and with other key external senior stakeholders.

Experience/Skills

• Significant experience working in a similar role with both diary management and wider administrative responsibilities
• Significant experience of working with senior level stakeholders across a wide range of sectors
• Excellent attention to detail, spelling, and grammar
• The ability to be highly organised, self-motivated and prioritise workload effectively
• Strong verbal and written communication skills
• The ability to handle confidential information appropriately, with sensitivity and discretion
• The ability to work as part of a team and on own initiative
• Experience of working to tight deadlines with the ability to multitask whilst maintaining a high degree of accuracy
• Experience of accurate report writing
• Proficient IT skills, particularly Microsoft Packages
• Proficient in use of Teams, Zoom and other online platforms

Additional Information

[Employer hidden — sign up to reveal] is a UK-based organisation. Applicants must be living in and eligible to work in the UK. Sponsorship is not available. The vacancy may close early. Full job description available for download.

Organisation: [Employer hidden — sign up to reveal]

Sites / Hubs: Central Team, [Employer hidden — sign up to reveal]

External organisations: [Employer hidden — sign up to reveal]