Administrative Assistant

Job Description

The Administrative Assistant will be a key member of the [Employer hidden — sign up to reveal] team, providing administrative support to the Centre Deputy Director and Operations Director as well as the wider Centre team to ensure the Centre operates at the highest levels of professional service quality, accountability and transparency.

Main Responsibilities

• Relationship Management: Serve as key point of contact for the Centre team; liaise with internal and external colleagues; attend team meetings; build effective relationships.
• Meeting and Event Support: Book, arrange and support meetings and events; manage diaries; provide meeting preparation (Zoom or in-person); produce minutes and actions; manage travel logistics and itineraries.
• Administrative and Finance Responsibilities: Monitor generic inbox; support administrative processes; maintain contact lists in HubSpot; process expenses and reconcile credit card expenditure; manage invoices and contracts.
• Quality Assurance: Improve internal ways of working; document processes; handle confidential information.

Knowledge, Skills and Experience

Essential

• Extensive experience supporting colleagues at all levels
• Experience in a fast-moving professional environment
• Diary management and complex travel logistics
• Excellent organisational and communication skills
• Proficiency with Microsoft 365, Zoom
• Ability to handle sensitive information and work autonomously

Desirable

• Experience in a research or academic environment
• Multidisciplinary team working
• Experience with CRM such as HubSpot

How to Apply

Interested applicants are encouraged to contact [Employer hidden — sign up to reveal] for further discussion. Apply via the online portal with responses to three shortlisting questions, a CV, and a covering letter (max 500 words) including current salary. Closing date: 5pm on Sun 17th September 2023. Interviews: Mon 25th or Thur 28th September 2023 via Zoom.