Job Overview

[Employer hidden — sign up to reveal] is seeking an organized and enthusiastic Executive Assistant to support a mix of Partners and Principals.

PLEASE SUBMIT CVs IN ENGLISH

THIS IS A HYBRID ROLE THAT REQUIRES A PRESENCE IN THE OFFICE 2 DAYS PER WEEK. THERE IS NO OPTION TO BE FULLY REMOTE.

Key Responsibilities

• Business Development: Build relationships with clients and client EAs, understand business goals, maintain CRM database, track sales activity, etc.
• Calendaring: Maintain diaries for Partners, scheduling internal and external meetings.
• Travel Arrangement: Coordinate travel and accommodation, book cars, rail tickets, etc.
• Daily Administration: Work with HC to obtain work permits and visas, manage documents, notify staffing, manage confidential information.
• Timesheet and Expense Reporting: Prepare monthly timesheets and expense reports.
• Team Support: Provide coverage for absent EAs, short-term coverage for transitions, training, participate in team meetings.

Experience Required

• Bachelor’s degree preferred
• At least 3 years’ experience in administrative or customer service position
• Experience in financial services, management consultancy or professional services a plus
• English fluency a must
• Portuguese fluency desirable

Technical Skills

• Excellent Word, PowerPoint and Excel skills
• Expert knowledge of Outlook
• Knowledge of CRM systems (Microsoft Dynamics) a plus

Skills and Attributes

• Problem solver, strong service focus, excellent communicator and negotiator
• Maturity, poise and judgment, ability to maintain confidentiality
• Ability to think strategically, take constructive feedback, manage heavy work volume
• Self-starter, collaborative team player, positive attitude, flexible, organized

About [Employer hidden — sign up to reveal]

At [Employer hidden — sign up to reveal], a [Employer hidden — sign up to reveal] (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

As a business of [Employer hidden — sign up to reveal], we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue of $27 billion and more than 95,000 colleagues in 130 countries, [Employer hidden — sign up to reveal] helps build the confidence to thrive through the power of perspective.

For more information, visit [Employer hidden — sign up to reveal], or follow us on LinkedIn and X.

[Employer hidden — sign up to reveal] is committed to creating a diverse, inclusive and flexible work environment.