Data & Systems Manager

About the role

We are looking for a driven and detail-focused Data & Systems Manager to join our team at i2020 in Belfast, supporting the delivery of a high-profile government facilities management contract. This role is central to ensuring the accuracy, integrity and performance of all data and digital systems used across a complex, multi-site estate. You will lead on CAFM systems, asset data, compliance reporting and sustainability data, ensuring all information is secure, audit-ready and aligned with government and ISO standards. Working closely with senior leaders across Assets, SHEQ, Sustainability and ICT, you will help drive a data-led, high-performing FM service.

Key Responsibilities

Data Governance & Systems Leadership

• Lead governance and assurance of all FM data across the contract
• Ensure systems support statutory, mandatory and operational compliance
• Maintain structured data aligned with asset hierarchy (Levels 1–5)
• Ensure alignment with ISO 9001, 14001, 45001 and 50001 standards
• Provide expert advice to senior stakeholders and the Client
• Maintain accurate, validated and audit-ready data at all times

CAFM System Management

• Manage, configure and optimise CAFM system performance
• Ensure accurate recording of: Planned Preventative Maintenance (PPM), Reactive maintenance, Statutory compliance tasks, Asset lifecycle data, Contractor performance, Environmental and energy data
• Ensure workflows support NEC4 requirements including reporting and early warnings

Asset Register & Documentation

• Maintain a compliant and accurate Asset Register
• Ensure asset data aligns with required hierarchy and standards
• Oversee log books and maintenance documentation (CIBSE TM31 aligned)
• Ensure timely updates, reporting and completion of missing records

Compliance & Performance Data

• Align PPM data with SFG20 or agreed standards
• Support development of the 10-year PPM Plan
• Maintain compliance plans and audit evidence
• Track and report: Missed or late inspections, Non-compliance issues, Outstanding and remedial works

Sustainability & Environmental Data

• Support carbon and ESG reporting (Scopes 1, 2 and relevant Scope 3)
• Ensure accuracy of energy, water and waste data
• Support ISO 14001 and ISO 50001 compliance
• Contribute to sustainability dashboards and reporting

Reporting & Analytics

• Produce monthly performance dashboards
• Provide data insights to support decision-making and risk management
• Support NEC4, client and statutory reporting requirements

Cyber Security & Data Protection

• Ensure compliance with government security and data protection standards
• Work with ICT to manage system access and resilience
• Maintain backup, disaster recovery and business continuity processes

Stakeholder Engagement

• Collaborate with teams across Assets, SHEQ, Sustainability, ICT and Commercial
• Provide training and support to system users
• Lead continuous improvement and digital transformation initiatives

About You

Qualifications

• Degree (Level 5/6) in Data Management, Information Systems, FM, Engineering, Sustainability or similar
• Professional memberships (IWFM, IEMA, BCS) desirable
• Understanding of ISO standards and government data security requirements

Experience

• Experience in data management, CAFM or FM systems
• Background in property, FM, compliance or sustainability data
• Experience managing asset registers and PPM data
• Strong reporting and dashboard development skills (Power BI preferred)
• Experience supporting audits and compliance processes
• NEC3/NEC4 experience desirable

Skills

• Strong analytical and data governance skills
• Excellent attention to detail
• Strong communication and stakeholder engagement
• Ability to manage complex datasets and reporting cycles
• Collaborative and solutions-focused approach

What We Offer

Working with [Employer hidden — sign up to reveal] is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer: Mental health & wellbeing support, Employee Assistance Programme for personal, legal, and financial advice, 24/7 virtual GP & lifestyle rewards, Discounts for you & family, Financial tools & retirement plan, Cycle to Work & Paid volunteering day.

Apply Now

Ready to be part of something greater? Apply today! [Employer hidden — sign up to reveal] reserves the right to close this advert early if we are in receipt of a high number of applications.