PMO Administrator - (Bristol or Barnsley)

Job Summary

This exciting role is for those people who have a thirst for service delivery projects whilst keen on having a real impact on how the UK manages its emergency communications services. This role will work on projects in the ARP Service Programme, focusing on service delivery to ambulance Trusts including the introduction of a new Service Partner, Service Desk and associated ITIL processes, a new support process for Control Room positions and the transition of support for radio terminals to new suppliers.

No two days are the same working for ARP; it demands interaction with UK ambulance Trusts and suppliers in progressing its key programmes including the upgrade to the communications systems in ambulance control rooms and upgrading the equipment both in the ambulance and used by the emergency crew. In time, these important upgrades will link into the dedicated Emergency Services Network - a programme being implemented by the Home Office - so there is much scope for interaction with public sector partners and for the successful candidate to enjoy working across the entire breadth of this essential team.

Main Duties of the Job

• Manage the booking of events, accommodation and travel for ARP colleagues.
• Support the wider team in general administrative duties.
• Support the team in the planning and execution of full team meetings.
• Support the team with the arranging and booking of training courses.
• Carry out other tasks/duties as directed, appropriate to the role.
• Actively promote equality and inclusion.
• Personal Development and take part in activities that lead to personal and/or team growth.
• Attend supervision and appraisal sessions with the Line Manager.
• Take a lead in identifying own development needs. Previous experience with invoicing would be advantageous.

About Us

The Ambulance Radio Programme (ARP) is an enduring organisation directly appointed by the Department of Health and Social Care (DHSC) to provide and upgrade emergency communications for UK ambulance services. ARP has a team of over a hundred staff consisting of commercial, finance, project, implementation, technical, user assurance and service colleagues. They are based all over the country to support the successful delivery and maintenance of a £460m programme of work. The aim of ARP is to implement new technology that provides innovation and enhances patient care with the latest equipment. ARPs solutions also play a longer-term role in preparing the ambulance service for the adoption of the Home Office's Emergency Services Network (ESN).

ARP is currently in the process of introducing an array of new technology-based services to Ambulance Trusts and Air Ambulance charities. The Services include the introduction of new technology to the national Ambulance fleet (approx. 6500 vehicles) and upgrading and developing new, data-rich communications products (apps and hardware) for use by over 15,000 frontline paramedic and Control Room staff. Overall, ARP is responsible for providing an end-to-end service covering installation, maintenance, and replacement, which plays a key role in enabling effective response to critical life-threatening incidents.

Person Specification

Essential

• English and Maths GCSE at grade C or above
• Some experience of clerical or administration processes
• Good interpersonal skills
• Good working knowledge of Microsoft Word, Excel, PowerPoint, Teams, SharePoint and Outlook

Desirable

• Experience of working within a busy office environment
• Previous experience with invoicing

Additional Information

This post is based in our Barnsley Office with a requirement of 3 days in the office a week.

Right to work / Certificate of sponsorship: This role does not meet the criteria for Skilled Worker visa sponsorship under current Home Office regulations. You must have the existing right to work in the UK to be considered for this position.

For further information on visa sponsorship and eligibility, please refer to the UK Government guidance on Skilled Worker visas: www.gov.uk/skilled-worker-visa

Although the team is delivering complex programmes on behalf of the Department for Health and Social Care (DHSC), the team is hosted by [Employer hidden — sign up to reveal], which means the successful candidate will enjoy all the benefits that working for an NHS Foundation Trust has to offer. These include a generous annual leave allowance (starting at 27 days), career average NHS pension scheme, access to a network of NHS / Emergency Services discounts offered by third party partners and NHS tax free initiatives like a salary sacrifice lease car scheme, plus cycle to work and technology scheme tax saving initiatives.

Check out our website to find out more about us as an organisation, our programmes, and latest press releases where we celebrate the huge team effort required for a successful delivery. Ambulance Radio Programme - Providing national critical communication solutions to the English, Scottish and Welsh Ambulance Services

Employer Details

Employer name: [Employer hidden — sign up to reveal]

Address: Barnsley Business Innovation Centre, Innovation Way, Barnsley, S75 1JL

Employer's website: https://www.swast.nhs.uk

Contact for questions: Deborah Moran - [Employer hidden — sign up to reveal]