Academy Football Secretary

The Role

To assist the Head of Academy Operations by providing full administrative support for all player, team and match administration and to assist the Football Administration Department as required.

Fixtures

• To ensure effective administrative arrangements are in place for the Club to demonstrate compliance with externally applied rules and regulations.
• Act as lead administrator for all age groups, including fixture details, transport coordination and parental communication.
• Liaise with the Academy Management Team regarding Academy fixture details.
• Attend home fixtures and act as matchday coordinator.
• To be the point of contact for parents regarding any age group queries.

Administration

• Maintain all player files.
• Act as Superuser for the Academy.
• Ensure the system always reflects correct information.
• Make amendments to data when necessary.
• Create accounts for players and staff and update when necessary.
• Provide support to new users.
• Liaise with TheSportsOffice regarding issues and/or updates to the system.
• Ensure all fixtures are displayed and recorded correctly or are removed.
• Communicate all Academy activities, via email or schedules, with parents.

Registrations / Trialists

• Manage registrations for all players (U9 to U23) with the appropriate Youth Development forms or as appropriate.
• Book travel, transport and accommodation for overseas trialists, and create a schedule for their trial period.
• Assist in the production of the required documentation for TMS international clearance data, undertaken in liaison with the Club Secretary and Academy Director.
• Ensure each trialist entering the Academy structure has been presented with the relevant induction pack before the commencement of their trial period.
• Coordinate the end of season procedure for all development phases in liaison with the Academy Management Team.

Additional Duties

• Assist the Academy Director with developing reports in preparation for meetings as required.
• Keep up to date with knowledge of current legislation and policies, communicating key changes to staff as appropriate.
• Any other duties requested by the Head of Academy Operations or Academy Director as and when required.

Self-Development

• Create a development plan for the Academy Operations Assistant to ensure cover is available for any absence from the Club.
• Monitor own CPD to ensure knowledge is updated and maintained.

General

• Follow all Club Policies, such as Equality & Diversity, Health & Safety, Safeguarding, Anti-Corruption & Bribery and GDPR.
• Make suggestions to improve the working environment and contribute to positive employee relations within your area of work and [Employer hidden — sign up to reveal] as a whole.
• To take reasonable care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
• To comply with all aspects of the [Employer hidden — sign up to reveal] Health and Safety Policy and Arrangements, to enable the Company to perform its civil and statutory obligations in relation to Health & Safety.
• Ensure effective communication within your work team and across [Employer hidden — sign up to reveal] whilst actively offering support and guidance as necessary.

Person Specification

• previous experience is essential;
• knowledge of league rules and regulations is essential;
• strong organisational skills;
• presentation skills and attention to detail;
• the ability to plan your own work, work on your own initiative and meet deadlines;
• the ability to manage pressure and conflicting demands and prioritise tasks and workload;
• oral and written communication skills;
• tact, discretion and respect for confidentiality;
• a pleasant, confident telephone manner;
• team worker;
• reliable and honest;
• project management skills.

Application

Please note this role will require an Enhanced DBS Check. The closing date for this vacancy will be 19th March 2021. If you believe you have the right mix of skills for this position, please complete the Application Form available here or email [Employer hidden — sign up to reveal] to request an application form. Please note CV s will not be accepted. As part of our recruitment process, we ask all applicants to complete an Equality Monitoring Survey, available here. This survey is completely anonymous and will not form part of the recruitment process. We ask that you are honest when completing the survey as it provides us essential information that we can use to be a more inclusive and diverse employer. [Employer hidden — sign up to reveal] strives to ensure it provides an environment where everyone's rights, dignity and individual worth is respected and takes a zero-tolerance approach to any form of discrimination. Equal Opportunity is an integral part of our recruitment and selection process, and we welcome applications from all individuals who feel they meet the core requirements of the role. We are particularly encouraging applications from women, disabled people and Black, Asian and Minority Ethnic (BAME) individuals who are currently under-represented within the organisation. All appointments will be made on merit of skill and experience relative to the role. The Company is committed to safeguarding and promoting the welfare of children and young people involved in activities and event at the Company. As part of the Company’s recruitment and selection process any offers of work involving working in regulated activity with children are subject to a satisfactory enhanced DBS Disclosure and barred list check (depending on the level of supervision, frequency, and nature of contact with children). Appropriate references are also required. Should an adequate number of applications be received prior to the closing date, [Employer hidden — sign up to reveal] reserve the right to remove this advert. Due to a high demand in applications the Club will be unable to respond to those applicants who have not been shortlisted for interview.