HR Assistant

The Role

The HR Assistant will provide efficient and effective support to the HR Manager. This is a HR generalist role and will provide exposure to all aspects of the employee lifecycle.

Key Responsibilities

Recruitment

• Liaise with hiring manager to ensure job advert is drafted appropriately
• Set up application form and link
• Advertise job specifications across a multitude of jobs boards/recruitment sites
• Ensure on expiry of the role the link is closed and advert removed from club website
• Extract Equality Monitoring Data
• Attend Jobs Fairs/Recruitment Days

Onboarding Tasks

• Organise pre-employment checks (DBS, references, qualifications, RTW)
• Collate New Employee Form details
• Send link to employee induction and handbook
• Organise with the Operations Department appropriate accreditation and site access
• Liaise with HR Manager regarding offer letter and employment contract
• Set new employee up on Health Insurance and Cash Plan

Management of Systems and Processes

• Aid managers and employees with the Leave Booking System
• Arrange for probationary review forms to be sent to employee and manager
• Provide guidance to managers on policy and process
• Assist in disciplinary/capability/absence management meetings as note taker
• Assist the HR Manager in the update and distribution of policies

Ad-hoc

• Provide change of detail forms
• Assist in updating organisational chart
• Assist in obtaining equality monitoring data for all employees
• Provide general day to day administration support (scanning, filing, photocopying, shredding)

General

• Follow all Club Policies, such as Equality & Diversity, Health & Safety, Safeguarding, Anti-Corruption & Bribery and GDPR.
• Adhere to a strict Code of Confidentiality in respect of any information relating to [Employer hidden — sign up to reveal] and its operation.
• Make suggestions to improve the working environment and contribute to positive employee relations within your area of work and [Employer hidden — sign up to reveal] as a whole.
• Take reasonable care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work.
• Comply with all aspects of the [Employer hidden — sign up to reveal] Health and Safety Policy and Arrangements, to enable the Company to perform its civil and statutory obligations in relation to Health & Safety
• Ensure effective communication within your work team and across [Employer hidden — sign up to reveal] whilst actively offering support and guidance as necessary.

Person Specification

Essential

• A minimum of two years working within an administrative role
• Excellent IT skills and confident user of all Microsoft Packages
• Previous experience handling confidential information
• Previous experience note taking within meetings

Desirable

• Previous experience working within a HR specific role
• Working knowledge of HR functions and best practice
• Knowledge of employment law

Personal Qualities

• Excellent interpersonal skills
• Highly organised and able to manage multiple tasks
• High level of confidentiality
• Exceptional communication skills, verbal and written

Additional Information

Closing date: 5pm Sunday 06th November. [Employer hidden — sign up to reveal] is committed to equality and diversity and welcomes applications from all sections of the community. All appointments are made on merit. Offers are subject to satisfactory DBS disclosure and barred list check where applicable.