Medical Secretary/Theatre Scheduler
SKILLS
FULL DESCRIPTION
Medical Secretary/Theatre Scheduler
[Employer hidden — sign up to reveal] is seeking a Medical Secretary/Theatre Scheduler to join the Urology admin team. This permanent, full-time role offers a salary of £25,760 to £27,476 a year (pro rata) and is office based at [Employer hidden — sign up to reveal] in Rotherham, South Yorkshire. The closing date is 14 May 2026.
Job Summary
Full time, permanent positions. Office based working. We are looking to recruit Medical Secretaries with a focus on Theatre Scheduling into our Urology admin team. This is an opportunity for successful candidates to be multi-skilled members of the Urology Admin and Clerical service, supporting patients on general urology and urology cancer pathways through timely correspondence and theatre scheduling. Candidates will need to demonstrate good organisational skills along with a willingness to learn and contribute to improvements in the service. The role will require candidates to work flexibly across all aspects of the role and is a pivotal part of the service. Full training and support will be given.
Main Duties of the Job
- Responsible to the Administration Manager for the provision of an efficient personal secretarial service to the Consultant Team and supporting staff.
- To be responsible for the co-ordination and transcription of audio files to produce clinical letters, reports etc., within acceptable timeframes.
- Manage consultant waiting lists and schedule theatres, book pre op assessment and maximise theatre utilisation.
About Us
[Employer hidden — sign up to reveal] (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham. As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients.
Person Specification
Qualifications
Essential:
- 3 GCSEs including English (or equivalent), Grade C/Level 4 or above
- RSA III typing or equivalent or working towards
Desirable:
- NVQ in customer services administration
Experience
Essential:
- Working under pressure/ meeting targets and deadlines
- Working as part of a team / under own initiative.
- Current experience of Microsoft word processing and spreadsheet packages
- Experience using databases
Desirable:
- Previous experience working as a medical secretary including medical audio transcription
- Previous experience in the organisation of minutes, including minute taking and the typing of minutes and agenda
- Maintain effective, accurate and efficient office systems including meditech.
- Waiting List Management
Knowledge
Essential:
- Knowledge of the Data Protection Act
Desirable:
- Knowledge and understanding the 18 week policies
- Knowledge of national and local access targets
Skills & Abilities
Essential:
- Ability to work under pressure in a busy environment
- Ability to manage and prioritise a varied workload and to work to deadlines
- Excellent interpersonal and communication skills.
- Ability to work as part of a team
- Flexible working attitude
- Good telephone manner
- Attention to detail and accuracy
- Ability to meet deadlines
- Good understanding of confidentiality
- Demonstrate Core Values
Employer Details
Employer name: [Employer hidden — sign up to reveal]
Address: [Employer hidden — sign up to reveal], Moorgate Road, Rotherham, South Yorkshire, S602UD
Employer's website: https://www.therotherhamft.nhs.uk/