Engineering Project Coordinator
SKILLS
FULL DESCRIPTION
Engineering Project Coordinator
Company: [Employer hidden — sign up to reveal] | Location: Kilmalid, Dumbarton | Contract Type: Fixed Term – 6 months | Salary: Not specified
About the Role
We are hiring an Engineering Project Coordinator to provide an effective and confidential financial control, support and administration service within the Bottling & Blending Engineering Department. Assisting the Regional Head of Engineering, the Engineering Managers and teams in dealing with all Bottling & Blending Capital Projects in relation to plant & equipment, buildings, services, etc, within the remit of the Regional Head of Engineering.
What You Will Do
- Compile, update and report on the Manufacturing Department Capital Expenditure (CAPEX) on a monthly, quarterly and yearly basis.
- Assist Engineering Managers with compilation of long-term budget planning, phasing and tracking mechanisms.
- Process all submitted in budget Manufacturing and supplementary Authorisation for Expenditures (AFEs), and upload through Finance / Fixed Assets.
- Assist with investigation and process all asset disposal documentation.
- Proactively advise Engineering Managers of out of budget AFEs.
- Drive correct documentation completion by reviewing all AFE completions.
- Undertake role of Key User for all company financial systems.
- Create reports from systems to support departmental objectives.
- Track and collate annually all relevant expenditure with group preferred suppliers.
- Advise Project Engineers on journal entries.
- Drive reconciliation of receipts and invoices at year end.
- Fulfil role of travel coordinator for Engineering department.
- Process all new supplier requests via procurement system.
- Assist with IT request requirements within Manufacturing Projects.
- Undertake role of Key User for travel processes and expenses.
- Compile, update and train out Job Aids for Key User roles.
- Approver of purchase orders for Engineering Projects within agreed limits.
- Proactively drive update of procedures/approval routes.
- Control filing and registers for Manufacturing Project documentation.
- Administrate holidays and time off in lieu.
- Compile and issue meeting minutes.
Your Skills and Background
- Excellent communication skills.
- Ability to create strong personal impact and manage confidential information.
- High level of administration skills and expertise in business software packages.
- Responsive and adaptable to changing priorities.
- Well-developed organisational and planning skills.
- Able to drive if required.
- High competence with figures and calculations.
- Ability to manage varied workload in an organised, professional manner.
- Coordinate deadline compliance.
- Foster good relations while maintaining confidentiality.
Why Join Us?
Collective Spirit: part of a connected, international community. Craft your path: empowered to own your career. Cultivate the future: help shape a business with a soul. [Employer hidden — sign up to reveal] promotes inclusion and diversity.
Our Mix of Benefits
- Competitive salary and performance related bonus
- Defined Contribution Pension
- Private medical insurance including income protection
- Comprehensive Employee Assistance Programme
- 25 days annual holiday (increasing to 27) plus public holidays
- Share incentive plan and share ownership plan
- Life Assurance
- Annual allowance to spend on brands
- Reward & recognition scheme
- Employee discounts from high street retailers
- Regular events in office bar
Learn more about working with [Employer hidden — sign up to reveal]: pernod-ricard.com
Learn more about [Employer hidden — sign up to reveal] (part of [Employer hidden — sign up to reveal]): chivasbrothers.com
Closing Date: 20th May 2026 | Apply Now: