Logistics and Warehouse Co-Ordinator

ROLE

The Logistics and Warehouse Co-ordinator reporting to the Contracts and Procurement Manager will be an integral part of the Project Supply Chain & Procurement Team, working collaboratively within the project organisation, in alignment with the supply chain function, using systems, procedures, and established processes.

• Accountable for the management of all logistics activities, and warehouse matters related to the project.
• Support purchasers in expediting activities, ensuring that materials are delivered timely, in a cost-effective and complete condition along with complete documentation in accordance with contract requirements
• Ensure material received is fully accounted for during the execution phase until handover to operations team.

RESPONSIBILITIES

• Ensure that the day-to-day activities within the team are carried out in accordance with the company HSEQ policies
• Ensure that all activities are carried out in conformance with laws and regulations, contractual requirements, and our Management Systems
• Be fully responsible for the safety in their area of authority
• Ensure all logistic and warehouse activities for the project is carried out according to AP303 Expediting & Logistics Procedure and AP304 Management of Inventory & Warehouses, and other established Supply Chain Processes
• Further develop and optimize the project logistics processes in association with freight forwarder, the established Logistic and Warehouse function, and project team
• Co-ordinate suppliers, logistics partners, and freight forwarding agent to ensue all logistics activities, including packing and documentation comply with laws and regulations and company requirements
• Ensure required documentation is checked before materials is dispatched from suppliers and subcontractors, and that delivery notifications are provided timely to the project team
• Ensure timely preliminary recording of goods receipt according to delivery note
• Ensure inspection and final goods receipt of all delivered goods to the project, in close cooperation with counterpart in Operations
• Report OS&Ds and follow up on discrepancies in close cooperation with purchasing team
• Co-ordinate with yard, logistic partners and freight forwarder to ensure Customs clearance in a timely manner
• Keep track and traceability of suppliers and subcontractor materials throughout the procurement cycle until handover to operations
• Work closely with warehousing counterparts to ensure safekeeping, traceability and adequate preservation of all project materials
• Support with expediting activities and update systems, and report delays, as required
• Co-ordinate with stakeholders in projects and operations team to ensure spares and supplies for preservation, maintenance, and start-up are available in time manner
• Keep track of quantity delivered, stock levels, material transactions, transport costs and ensure efficiency for project materials
• Co-ordinate with freight forwarder to document deliveries and process billing
• Maintain good working relationship with freight forwarder and internal stakeholders
• Prepare status report for management, as required

REQUIREMENTS

Skills and Experience

• Extensive relevant experience within supply chain and logistics management, gained within projects in the offshore industry
• Experience with handling of international logistics and custom clearance in UK
• Experienced in coordinating projects across the full procurement and logistics cycle
• Structured and strong organisational and documentation handling skills
• Committed to the highest level of business ethics and integrity
• Good negotiation skills
• Good communications skills, both written and verbally
• Strong interpersonal and collaborative skills

Qualifications

• Relevant education or business qualification in Supply Chain Management
• Advanced English language

Alternative Format

If you require the job advert in an alternative format i.e. Audio, Large Print please get in touch: +44 (0)1224 894444 | [contact hidden]

Contact Direct

Shannon Stewart - [contact hidden]