Company Overview

[Employer hidden — sign up to reveal] is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, [Employer hidden — sign up to reveal] services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about [Employer hidden — sign up to reveal], visit www.nomura.com.

Role Overview

The ideal candidate would be a self-motivated team player with previous experience in a similar role, not necessarily from marketing, client services or financial services. The candidate must be able to prioritise individual and team workloads and deliver high quality, accurate work to meet standards required by internal and external parties.

Main Duties and Responsibilities

• Executive/Senior Management Support & Calendar Management: manage complex diary schedules and coordinate high-level meetings across multiple time zones and stakeholders
• Travel Management: Coordinate comprehensive travel arrangements including international flights, accommodation, ground transportation, and visa requirements
• Travel & event/roadshow planning and booking
• Financial Administration: Process expenses
• Team coordination and administration: to include organising and booking meetings, circulating notes, managing internal administrative processes and other ad-hoc requirements such as printing, courier bookings
• International visitor and guest coordination: Plan itineraries for visiting clients and/or guests and executives from the firm’s global offices, ensuring smooth logistics
• Departmental Liaison: Serve as a primary point of contact for the department, managing ad-hoc requests and providing responsive support to all team members
• Documentation & Meeting Support: Prepare comprehensive meeting materials, record accurate minutes, and maintain organized document repositories to ensure seamless information flow

Skills & Experience

• Previous experience in a similar role in an EA capacity
• Skilled in diary management and managing multiple calendars
• Attention to detail with excellent organisational ability
• Excellent people/communication skills and confident liaising with senior stakeholders
• Very strong organisational skills
• Proactive and flexible approach with limited need for direction or supervision
• Ability to work effectively under pressure and in a fast paced environment
• Proficient in spoken and written English
• Strong with MS Word, Excel, PowerPoint and Outlook

Additional Information

[Employer hidden — sign up to reveal] is an equal opportunity employer. We value diversity and are committed to ensuring we best reflect the diversity of the communities we serve creating an inclusive environment for all our employees. If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.