Key Details

• Site: [Employer hidden — sign up to reveal]
• Hours: Full-time (40h/week, 40 weeks/year)
• Contract Type: CDI (Permanent)
• Deadline: 28.05.2024
• Start Date: 2 September 2024
• Location: South Kensington, London

Main Responsibilities

Under the responsibility of the Administrative and Financial Director, the assistant manages administrative and financial aspects of training, school trips, and missions at [Employer hidden — sign up to reveal].

• Collect training needs of staff, prepare and lead continuous training committees, report to the Regional Training Institute (Brussels).
• Manage training registrations and logistical organization of courses.
• Handle school trips: annual campaign, project collection and follow-up, budget execution, reservations, and financial reports.
• Manage missions (IEN, trainers) and trip delegation files.

Specific Duties

Training & Missions

• Welcome staff and inform them about access to continuous training.
• Contribute to local and regional training plans (collect needs, study and validate with management and staff representatives).
• Manage staff registrations (study and validate applications).
• Liaise with various stakeholders (Regional Training Institute, IEN, other ZENOS schools, trainers, IT, catering, hotel, travel agency).
• Organize courses hosted at LFCG and travel for staff training in other zone schools.
• Purchase transport tickets and book hotel rooms.
• Prepare administrative and financial documents in collaboration with the Regional Training Institute.
• Use ATENA platform for all training process steps; assist new staff with login and use.
• Manage individual training requests (authorization, registration, invoicing, expense reports).
• Develop and monitor specific dashboards for training actions.

School Trips

• Manage school trip files.
• Monitor budgets (expenses and income) in liaison with the Administrative and Financial Director and Deputy.
• Receive and process invoices (expenses) and invoicing (income).
• Prepare and present financial reports for school trips.

Pre-paid Expense Management (DAO)

• Enter budget entries for all pre-paid expenses, petty cash advances, etc.
• Prepare data needed for accounting closing (CCA, CAPAC, PCA, etc.).

Required Profile

• Proficiency in IT (Word, Excel, Internet, databases).
• Experience in the assigned missions.
• Rigor, organization, autonomy, flexibility in working hours.
• Good knowledge of accounting.
• Fluency in English (essential).
• Proven ability to work in a team.
• Knowledge of administrative and financial functioning of a school abroad appreciated.

Compensation & Benefits

• Monthly gross salary: £2,796.24 (all bonuses included, to be confirmed).
• Employer contribution to private health insurance.
• 15% employer contribution to a supplementary pension fund.
• 60 days of vacation per year.

Additional Information

[Employer hidden — sign up to reveal] is committed to safeguarding and promoting the welfare of children and young people. All post holders are subject to an enhanced DBS check (paid by the school). Anyone who has resided outside the UK must provide a criminal record from previous countries of residence. Proof of right to work in the UK is required.

How to apply: Download the application form and send it to [Employer hidden — sign up to reveal] by 28 May 2024 midnight local time. Shortlisted candidates will be interviewed week of 3 June 2024.