Event Administrator

🔒 Confidential Employer
Posted 7 May 2026
LOCATION
Leeds
TYPE
Full-time
LEVEL
Associate
SALARY
£26,000 / year
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Event coordination CRM management Negotiation Organizational skills Attention to detail Communication skills Supplier management Creative flair

FULL DESCRIPTION

Event Administrator

[Employer hidden — view at passion-project.co.uk] is hiring an Event Administrator to join their Marketing Team in Leeds. This role involves planning, coordinating, and delivering events to connect with customers and support marketing campaigns. The ideal candidate has proven event coordination experience, strong organizational skills, and a proactive attitude.

Main Duties

  • Book new and existing Sign in & Exhibitor events, liaising with event managers and sales team to evaluate details and costs.
  • Negotiate favourable rates/deals with event contacts.
  • Create event campaigns on CRM, raise purchase orders, complete booking forms, generate calendar invites.
  • Manage which account managers/resellers will attend events.
  • Liaise with event contacts to determine specific setups.
  • Create lead generation forms linked to the CRM for exhibitor events.
  • Send feedback forms post event and collate data.
  • Liaise with Junior Graphic Designer to develop custom event skins.
  • Coordinate with Configuration team on event kit setups and Warehouse Lead on delivery/collection.
  • Send custom event invites using Event Manager system.
  • Monitor kit collections and arrange recollections.
  • Manage event merchandise stock levels and coordinate refreshes.

Desired Skills & Experience

  • Proven experience supporting or coordinating events, ideally within a marketing or communications team.
  • Excellent organisational skills with ability to manage multiple priorities.
  • Confident communicator, both written and verbal.
  • Strong attention to detail and proactive, can-do attitude.
  • Comfortable working with suppliers, venues, and internal teams.
  • Creative flair and eye for brand consistency.
  • Flexibility to occasionally travel or support events outside standard hours.

What You’ll Get From Us

  • Competitive salary up to £26k
  • Documented 121s with progression and career conversations
  • Private healthcare
  • Pension scheme
  • 21 Days Holiday plus Birthday plus Bank Holidays
  • Free on-site parking

[Employer hidden — sign up to reveal] is an ISO9001 & ISO27001 accredited company. For more information, visit [Employer hidden] Careers.

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