Hospitality and Finance Administrator

About the role

[Employer hidden — sign up to reveal] are seeking an experienced administrator to join their team in its headquarters College Square North (CSN) in the heart of Belfast. We are a membership-based, regional organisation, with an 80 year history of working with young people to improve their lives, tackle inequalities and contribute to flourishing communities and a peaceful and shared society. The successful candidate will play a key role in providing high quality hospitality within the building by liaising with building users and catering suppliers to ensure the smooth running of meetings and events. An application form can be requested from Joanne Quinn-Kane, HR Officer at [Employer hidden — sign up to reveal].

Key Responsibilities

• Point of contact for College Square North room bookings (alongside Building Administrator).
• Liaise with event organisers to finalise catering needs in advance of events or meetings.
• Liaise with catering providers and produce required financial paperwork in timely manner.
• Set up/clear up catering for events and meetings, scheduling additional help from Domestic Assistant when required.
• Meet, greet and build good relationships with building users, ensuring their hospitality needs are met.
• Regularly promote CSN as a city centre meeting and conference facility using ‘on the day’ social media posts.
• Gather, record and analyse customer/user feedback.
• Invoice building users promptly, post event.
• Maintain a supply of catering food/drink items, placing orders to replenish as necessary.
• Provide financial administration support when required as part of the [Employer hidden — sign up to reveal] administrative team.
• Provide foyer cover to support the effective running of the building as required.
• Attend and contribute to regular admin team meetings.
• Attend and contribute to regular building review meetings.

Essential Criteria

• 5 year’s experience in an administrative role
• Proven administration skills with experience in using MS Office Packages (word, excel, powerpoint).
• Ability to effectively manage and prioritise tasks.
• Good communication and interpersonal skills.
• Ability to work effectively under pressure.

Desirable Criteria

• Experience in financial administration
• Experience of hospitality.
• Experience in social media/PR/Communications

Benefits

• Inclusive and Friendly Working Environment
• Attractive annual leave with length of service rewards
• Allocated well-being days at Christmas
• Occupational Family Friendly Policies
• Occupational Sick Pay
• Investors in People
• Time Off In Lieu
• Personal Development including in service training opportunities

How to Apply

An application form can be requested from Joanne Quinn-Kane, HR Officer at [Employer hidden — sign up to reveal]. Find out more here: Hospitality and Finance Administrator | CommunityNI