Personal Assistant (PA) to the Headteacher

Job Description

An exciting opportunity for a highly organised Personal Assistant with strong diary management, administrative support and communication skills to provide confidential executive support within a busy education environment. If you’ve also worked in the following roles, we’d also like to hear from you: Executive Assistant, School Administrator, Office Manager, Team Administrator, Senior Administrator, Senior Administrative Assistant, PA.

Duties

• Executive Support: Provide confidential PA support to senior leadership, handling sensitive information with discretion.
• Diary Management: Coordinate complex schedules, meetings and appointments to optimise time management.
• Communication Handling: Act as the main point of contact, managing emails, calls and visitors efficiently.
• Document Preparation: Draft and edit correspondence, reports and newsletters to a high professional standard.
• Meeting Coordination: Organise meetings, prepare agendas and take accurate minutes.
• Event Coordination: Support school events including open evenings, staff training days and parent meetings.
• Data & Systems Management: Use school MIS systems to generate reports and maintain accurate records.
• Recruitment Support: Assist with interview coordination and candidate administration processes.
• Safeguarding Administration: Maintain confidential records in line with policies and procedures.
• General Administration: Provide flexible support across office functions as required.

Candidate Requirements

• Previous experience in a Personal Assistant, Executive Assistant or administrative support role.
• Strong organisational skills with proven ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Experience with diary management, scheduling and correspondence handling.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Experience using database systems or MIS platforms.
• Ability to handle confidential information with professionalism and integrity.
• Strong attention to detail and accuracy in administrative tasks.
• A proactive and flexible approach to supporting a busy office environment.
• Ability to work independently and as part of a team.

Benefits

• Friendly and sociable colleagues
• One fully paid wellbeing day per academic year
• Extended two-week October half term (trial period)
• Free on-site car parking
• Discounted staff membership for on-site leisure facilities
• Access to a public sector pension scheme
• Cycle-to-Work scheme
• Good transport links

The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

How to Apply

Apply now by clicking the 'Apply for this job now' button on this page. Your application will be reviewed by our Recruitment Team.

JOB REF: AWDO-P14671

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