Data Coordinator

🔒 Confidential Employer
Posted 7 May 2026
LOCATION
Rosyth
TYPE
Full-time
LEVEL
Mid-Senior level
CATEGORY
Data & Analytics
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

CAFM systems Excel Power BI Data analysis Performance reporting Stakeholder management Vetting processes Communication skills

FULL DESCRIPTION

Data Coordinator

[Employer hidden — sign up to reveal] is seeking a Data Coordinator to provide critical data, performance, and vetting support at HM Naval Base Rosyth. The role involves maintaining security vetting records, producing performance reports, coordinating with stakeholders, and supporting operational compliance. This is a full-time, site-based position.

Role Responsibilities

  • Maintain accurate and up‑to‑date security vetting information in the company Vetting Database in line with policy and statutory requirements.
  • Advise contractors and staff of clearance statuses weekly and administer vetting processes for supply chain partners.
  • Conduct regular reviews of operative and staff records, preparing and issuing vetting status reports.
  • Produce, record, and issue contract identity cards and manage all related correspondence, including documentation to DIO Security.
  • Complete general administration duties including filing, photocopying, scanning, and managing incoming/outgoing post, ensuring timely response to emails and calls.
  • Coordinate and support Establishment Managers within Scotland & Northern Ireland (S&NI) to achieve contractual KPIs.
  • Liaise with Supply Chain partners to support KPI delivery in relevant areas of responsibility.
  • Monitor operational performance each month with Site Teams, APs, Helpdesk, and Supply Chain to drive improvements in statutory, mandatory, and preventative maintenance compliance.
  • Support operational, built estate, and asset compliance through accurate guidance and data provision.
  • Maintain responsive communication with internal teams and client stakeholders to ensure clarity and alignment.
  • Support the review, maintenance, and accuracy of estate and asset data in line with FDIS contract requirements.
  • Support and, where needed, lead CAFM reporting development and improvements.

Required Qualifications

Applicants must have been resident in the UK for a minimum of five years to meet the necessary security vetting requirements. This position is fully site‑based, and the successful candidate will be required to work on‑site in Rosyth during standard working hours.

  • Knowledge of CAFM systems and FM reporting tools.
  • Knowledge of data analytics and performance reporting in a facilities or technical environment.
  • Familiarity with MOD‑related data (desirable).
  • Effective written and verbal communication skills.
  • Strong influencing and stakeholder‑management skills.
  • High‑level Excel and Power BI analytical capability.
  • Ability to analyse big data sets and develop insights to support operational decision‑making.
  • Experience working in demanding, data‑driven client environments.
  • Broad background in Works Management (TFM, PFI, or similar).
  • Experience using Excel/Power BI to produce operational reports, improve data quality, and support system development.

What's in it for you?

  • Opportunity to play a key role in contract performance, data quality, and operational compliance.
  • Access to [Employer hidden — sign up to reveal]'s lifestyle benefits, recognition programmes, and professional development pathways.
  • A collaborative environment with strong links to operational, technical, commercial, and client-facing teams.

For more information or to apply, please contact Vishakanandhan Sivasellamuthu at [Employer hidden — sign up to reveal] or call [contact hidden].

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