Company Overview

[Employer hidden — sign up to reveal] is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Core Purpose

To provide general administrative support to the workshop.

Key Responsibilities and Accountabilities

• Administer equipment documentation within the IFS Ultimo system.
• Manage and maintain rental and material records using IFS Ultimo and Excel.
• Support project preparation in IFS Ultimo.
• Prepare IMCA R006 documentation, including the initial review of certificates and accompanying text.
• Arrange certification for equipment, liaising with certification companies and acting as the main point of contact.
• Provide administrative support for equipment certification processes.
• Assist in updating new and existing documentation.
• Adhere to company procedures for health and safety, operations, and quality assurance.
• Provide support to the Workshop Foreman with additional tasks as required.
• Ensure compliance with SCC (VCA) and ISO standards.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and [Employer hidden — sign up to reveal]’s QHSE aims and objectives that are relevant to the role. Comply with the requirements of [Employer hidden — sign up to reveal] Energy Group Policies and the responsibilities within the wider QHSE Management System. Promoting: a proactive health and safety culture, environmental sustainability and energy efficiency, and a quality culture.

Skills and Experience

• A minimum of 2 years’ relevant experience in a similar role.
• Good knowledge of industry standards and relevant legislation.
• Good knowledge of electronic document management systems.
• Proficient in Microsoft Office.
• Excellent command of Dutch and English, both written and spoken.
• Strong ability to work with others.
• Proven skills in planning, scheduling, and organising work efficiently.
• Ability to deliver results and meet customer expectations.
• Demonstrates attention to detail by following instructions and procedures precisely.
• Strong skills in presenting and communicating information clearly.
• Ability to learn quickly and conduct research effectively.

Qualifications

• Mid-level education qualification in administration or secretarial studies.
• SCC (VCA) certified.