Administrative Assistant

Job Description

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Core Purpose

• To support the sourcing, interviewing and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead.
• To enable effective workforce planning by maintaining accurate personnel records and ensuring the selection and engagement of suitable subcontractor candidates.

Key Responsibilities and Accountabilities

• Act as the first point of contact for all contractor vacancy opportunities, administering and responding to recruitment queries.
• Manage the onboarding of new contractors, verifying that all certifications are current and complete.
• Administer and maintain contractor databases.
• Support tenders, contracts, and variation orders for active contractors.
• Administer IR35 determinations for all applicable contractors.
• Undertake any other duties reasonably within the scope and capability of the role.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and [Employer hidden — sign up to reveal]’s QHSE aims and objectives that are relevant to the role. Comply with the requirements of [Employer hidden — sign up to reveal] Group Policies and the responsibilities within the wider QHSE Management System.

Skills and Experience

• Ability to communicate clearly and professionally in both written and verbal formats.
• Confident in making direct phone calls to internal and external stakeholders.
• Strong interpersonal skills, with the ability to build effective relationships across all levels of seniority.
• Strong organisational skills with the ability to effectively prioritise workloads.
• High level of attention to detail and a strong focus on accuracy in all tasks.
• Strong problem-solving skills, with the ability to identify issues, analyse information, and implement effective solutions.

Qualifications

• Minimum of one year’s experience in an administrative or coordination role.
• Proficient in IT, with strong skills in Microsoft Word, Excel, and PowerPoint.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.