Office Coordinator

Location

London

Employment Type

Full time, Hybrid

Mission

[Employer hidden — sign up to reveal] is redefining prevention with data-driven, preventative care accessible to more people. The team thinks in 10x, not 10%.

Role Purpose

As an Office Coordinator, you will ensure [Employer hidden — sign up to reveal]'s London office operates seamlessly, delivering high-quality workplace experience, operational excellence, hospitality, event coordination, and support for employees, visitors, and business operations.

What You'll Deliver in the First 6–12 Months

• Ensure smooth day-to-day London office operations with consistently high workplace experience standards.
• Play a foundational role in setting up and embedding office processes, standards, and vendor relationships.
• Organize and support internal events, leadership visits, and office moments that strengthen employee experience.
• Build and manage vendor relationships and workplace processes for quality, responsiveness, and cost efficiency.
• Enhance in-office hospitality experience with a welcoming, well-functioning, professional environment.
• Build cross-functional collaboration with HQ Workplace, People Operations, IT, and local leadership.

Minimum Qualifications

• Proven experience in office coordination, workplace operations, hospitality, facilities, event coordination, or similar roles.
• Demonstrated ability to operate independently with strong organizational and problem-solving skills.
• Experience managing vendors, workplace logistics, office operations, and supporting events.
• Strong communication skills with a professional, service-oriented mindset.
• Ability to thrive in fast-changing environments and manage multiple priorities simultaneously.

Preferred Qualifications

• Experience working in fast-paced, high-growth environments.
• Previous involvement in setting up or scaling a new office, workplace expansion, major facilities project, or workplace event programs.
• Exposure to employee experience, hospitality standards, or workplace service design.
• Familiarity with UK health & safety regulations, workplace compliance, or facilities administration.

About titles at [Employer hidden — sign up to reveal]

We use a simplified internal title framework that prioritises clarity over hierarchy. Scope, impact and level of the role are fully aligned.

Hiring Process

Candidates progress from application and structured screening through thoughtfully designed interviews culminating in a formal offer and pre-employment checks.

Equal Opportunity & Inclusion Statement

[Employer hidden — sign up to reveal] is committed to inclusive hiring and member-first care. We welcome candidates from all backgrounds and encourage reasonable adjustments.