Program Delivery Coordinator, Fundraising

You are responsible for:

• Keeping project infrastructure organized and current: Maintain and update Asana boards so that project status, owners, and timelines are always accurate. Flag when tasks are overdue, owners are unclear, or dependencies are at risk. Identify opportunities to improve how we use Asana and propose changes. Organize and maintain shared documentation in Google Drive so information is easy to find.
• Supporting meeting and communication logistics: Schedule follow-up meetings and send calendar invites on behalf of the team. Take and distribute clear, actionable meeting notes. Send documents, trackers, and updates to stakeholders as directed. Manage routine team communications and follow-up reminders.
• Owning recurring operational tasks: Run established processes once they are set up and documented, including intake workflows, reporting cadences, and team templates. Maintain our library of project templates and ensure they stay current. Support OKR reporting logistics, including collecting updates and formatting for distribution. Assist with coordination across teams on assigned deliverables.
• Contributing to a high-functioning team: Bring a detail-oriented eye to everything you touch: catching errors, inconsistencies, and gaps before they become problems. Ask good questions when something is unclear rather than guessing. Look for ways to make recurring and process-related work more efficient over time. Support a team culture of clarity, accountability, and continuous improvement.

Skills and Experience:

• 2–3 years of experience in a coordination, operations, or project support role.
• Background in non-profit or tech sectors; ideally with experience in fundraising.
• Strong organizational skills with genuine attention to detail.
• Comfort managing multiple moving pieces at once without losing track of any of them.
• Clear, professional written communication.
• Experience with project management or task-tracking tools (Asana, Jira, Monday, or similar).
• Proactive follow-through.

Qualities that are important to us:

• Attention to detail
• Thorough communication
• Orientation toward action
• Data-driven adaptability
• Collaboration
• Team building
• Sound judgment
• Ability to operate independently
• Diplomacy

Additionally, we’d love it if you have:

• Experience working in an international organization that has a distributed workforce.
• Experience working within a movement with strong culture and values.
• Experience working with online communities, particularly as part of the free culture movement.
• Fluency in languages other than English.
• Experience contributing to Wikipedia and the other Wikimedia projects.
• Global perspective, with significant experience living or working internationally.
• Experience supporting a team through a period of growth or change.
• Bonus for PMP Certification.

About [Employer hidden — sign up to reveal]

The [Employer hidden — sign up to reveal] is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. ... As an equal opportunity employer, the [Employer hidden — sign up to reveal] values having a diverse workforce. ... The [Employer hidden — sign up to reveal] is a remote-first organization ... The anticipated annual pay range ... US$35.59/hr to US$54.45/hr ... Please note that sponsorship is not allowed for this role. ... All applicants can reach out to their recruiter to understand more about the specific pay range for their location during the interview process. If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at [Employer hidden — sign up to reveal] or +1 (415) 839-6885.