Document Controller

Location

Newcastle

About the Company

[Employer hidden — sign up to reveal] Services is a leading M&E contractor delivering end-to-end mechanical and electrical solutions across commercial, industrial, and public sector projects, from early design and pre-construction through to installation, commissioning, and ongoing support.

[Employer hidden — sign up to reveal] Services North is strengthening its pre-construction team as new projects mobilise and our secured pipeline of work continues to grow across the region.

The Role

As a Document Controller, you’ll play a central role in managing all project documentation, ensuring information is accurate, compliant, and issued on time to the project team and supply chain.

Key responsibilities include:

• Managing all incoming and outgoing project documentation, including drawings, technical submittals, RFIs, O&M manuals, and specifications.
• Setting up and maintaining structured electronic and paper filing systems in line with company and project requirements.
• Ensuring document control procedures are followed, including version control, approvals, and accurate distribution.
• Working closely with Project Managers, Engineers, site teams, subcontractors, and clients to support clear communication and document flow.
• Uploading, managing, and updating documents across project platforms such as Viewpoint, Asite, Aconex, or client-specific systems.
• Supporting audits by ensuring documentation is current, correctly filed, and fully compliant.
• Producing regular reports on document status, outstanding actions, and overall compliance.
• Managing final project archiving and handover documentation to ensure records are complete and accessible.

What You’ll Bring

• Proven experience in a Document Controller or similar role, ideally within construction or Building Services.
• Must have experience of industry recognised construction document management software such as Viewpoint, Procore, Asite etc.
• Must have proven experience in a document control role within a construction environment.
• A collaborative team player with a willingness to support the wider project team.
• Strong working knowledge of Microsoft Office (Excel, Word, Teams) and a willingness to learn new systems.
• Excellent communication skills with a friendly, approachable manner.
• High levels of organisation, attention to detail, and accuracy.
• Ability to manage multiple priorities and deadlines in a live project environment.

What's In It for You

• Attractive Salary: Based on skills and experience
• Generous Holidays: 33 days of holiday (inclusive of public holidays), increasing with length of service.
• Holiday Purchase/Sell Scheme: Additional flexibility to suit your needs.
• Contributory Pension Scheme: Secure your future with our contributory pension plan.
• Life Assurance: Peace of mind for you and your family.
• Development Opportunities: Excellent training and support for career growth.
• Wellness Support: Access to our Employee Assistance Programme and wellness portal.
• Exclusive Discounts: Benefit from our Employee Discounts Platform.
• Convenience: Free parking at our offices and a cycle scheme.

Contact

Christina Joyce - Talent Acquisition Partner – [Employer hidden — sign up to reveal]

Additional Information

Division: [Employer hidden — sign up to reveal] Services

Locations: Newcastle

Employment type: Full-time

Group Business: [Employer hidden — sign up to reveal] Services North