Project Administrator

About Us

Established in 1759, [Employer hidden — sign up to reveal] Limited is the UK’s oldest independent building contractor. Trading for over 260 years, [Employer hidden — sign up to reveal] has evolved from a small specialist contractor into a medium sized, multi-discipline contractor with an annual turnover of £30m. The company has three main workstreams: Building, Mechanical & Electrical and Maintenance. This diversity of self-delivered services allows us to offer a “one stop shop” solution to our clients. We are incredibly proud of the part that we have played in restoring, building, refurbishing, and maintaining our capital’s heritage over the years.

Key Responsibilities and Accountabilities

• Provide administration support for the Contracts Managers and as required by the business.
• Support project teams with general administrative duties, including document preparation, data entry, scheduling, and communication management.
• Assist with formatting, reviewing, and controlling documents to ensure accuracy and consistency across all project materials.
• Liaise effectively with colleagues, contractors, and clients to obtain required information and support smooth project workflows.
• Maintain Operations & Maintenance (O&M) trackers, ensuring all information remains current, complete, and aligned with project handover requirements.
• Attend project and team meetings to take clear, concise minutes; distribute actions and follow-ups promptly to relevant stakeholders.
• Set up and maintain project folders, ensuring all documentation is accurately filed, accessible, and compliant with internal procedures.
• Preparing ad-hoc reports on projects as required.

Competencies

Technical: 4 – Required most of the time; Communication/Teamwork: 5 – Required all the time; Performance and Results: 5 – Required all the time; Decision Making: 3 – Sometimes required; Resource Management: 3 – Sometimes required; Organisational and External Awareness: 3 – Sometimes required.

Personal Attributes / Aptitudes and Skills

• Good standard of written English/GCSE
• General level of education
• Minimum two years’ experience in a similar role (Maintenance or Facilities Maintenance preferred)
• Organised, Punctual, Clearly Spoken, Assertive/Confident
• Excellent literacy and numeracy skills
• Skills: Excel, Word, Outlook, PowerPoint, CAFM Software, Internet

Benefits

• Life Assurance
• 25 days annual leave plus bank holidays
• People’s Pension Scheme (EE 5%, ER 3%)
• Cycle to Work Scheme
• Access To Mental Health First Aider
• Refer a Friend to Work Scheme
• Discretionary Bonus
• Professional Development
• Occupational Health Support
• Employee Assistance Program

Application Instructions

If interested, please email your CV to [Employer hidden — sign up to reveal].