Job Details

A specialist healthcare provider is seeking an experienced and proactive Operations Coordinator to support the smooth day-to-day running of a busy mental health service. This is a varied and fast-paced role, reporting to the Registered Manager and providing essential administrative, operational, and compliance support across the service. You will work closely with clinical and support teams to ensure high standards of organisation, compliance, and service delivery.

Key Responsibilities

• Operational & Administrative Support: Manage staff rotas and collate payroll data, including absences, holidays, and sickness; process and query invoices with senior management; support recruitment activity, including interview coordination and onboarding; liaise with HR regarding new starters and induction processes; maintain accurate service records, reports, and documentation; manage office administration, including filing, scanning, and correspondence.
• Compliance & Auditing: Support and complete internal audits (health & safety, infection control, financial, and staff files); monitor training and supervision compliance and report findings; assist with clinical governance reporting and documentation; ensure policies, procedures, and risk assessments are kept up to date.
• Facilities & Operations: Coordinate maintenance requests and ensure timely completion of repairs; support ordering and stock control processes; ensure equipment servicing and certification records are maintained.
• Financial & Records Management: Manage petty cash and service user financial systems; update internal databases, including incidents, weights, and clinical records; maintain accurate and compliant filing systems.
• Support to Management: Assist with complaints, investigations, and reporting; take minutes in meetings and produce professional reports (Excel experience required); manage keys, access systems, and security procedures.

About You

Essential Skills & Experience:

• Strong MS Office skills (especially Excel and Word)
• Excellent attention to detail and accuracy
• Typing speed of at least 50 WPM
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience working with multiple stakeholders in a professional setting

Qualifications: A Levels or equivalent

What’s on Offer

• Competitive hourly rate of £14.36 per hour
• Temporary contract with immediate start available
• Supportive working environment within a healthcare setting
• Employee benefits, including retail, leisure, and wellbeing discounts
• Access to Employee Assistance Programme (24/7 support)
• Training and development opportunities

[Employer hidden — sign up to reveal] is acting as an Employment Business in relation to this vacancy.

Contact

To apply, contact Sonia Katewu at [Employer hidden — sign up to reveal] or use the Apply Now button on the page.