About the Job

Responsibilities:

• Welcome and greet visitors in a friendly and professional manner.
• Answer and direct incoming phone calls.
• Manage the reception area and ensure it is clean and organised at all times.
• Manage appointment calendars.
• Handle incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings and appointments.
• Check copiers and printers daily, ensuring they are stocked with paper.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Maintain office supplies inventory and place orders as needed.
• Act as a liaison with office suppliers, property managing agents, security, and other business continuity services.
• Assist with the coordination and preparation for new joiners.
• Coordinate travel arrangements for staff as required.

Requirements

• High school diploma required; additional certification in Office Management is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

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