Medicines Management Administrator
SKILLS
FULL DESCRIPTION
Medicines Management Administrator
[Employer hidden — sign up to reveal] is seeking a Medicines Management Administrator to provide administrative support for the repeat prescribing process. This is a part-time, permanent role based in Derby.
Job summary
To provide safe, accurate, and efficient administrative support for the repeat prescribing process. The post holder ensures prescriptions are processed in line with clinical guidance, practice protocols, and medicines optimisation priorities, supporting GPs, pharmacists, and the wider team to deliver high quality patient care.
Main duties of the job
The role is responsible for the safe, accurate, and timely management of prescriptions and medicines within the practice. This includes processing repeat and acute prescriptions, supporting medicines optimisation, and ensuring medication records are kept up to date in line with clinical guidance and practice protocols.
- Process repeat prescriptions accurately and within agreed timescales
- Check requests against medication records and review dates
- Identify discrepancies and escalate appropriately
- Support audits and searches related to prescribing safety
- Assist with chronic disease management for medication monitoring
About us
[Employer hidden — sign up to reveal] is a friendly, patient focused GP practice based in Spondon, Derby, with a branch site at Mayfield Medical Centre in Chaddesden. We care for approximately 12,500 patients across our two sites and pride ourselves on delivering high quality, compassionate care.
Job responsibilities
Prescription Administration
- Process repeat prescriptions, electronic or paper requests accurately and within agreed timescales
- Check requests against medication records, review dates, and prescribing protocols
- Identify discrepancies, over-ordering, or unusual patterns and escalate appropriately
- Ensure acute requests are routed to the correct clinician for review
- Generate prescriptions for clinician signing
- Assist in drug monitoring, ensuring compliance with agreed protocols
- Participate and action medication reconciliation following hospital discharge or specialist advice
Medicine Optimisation
- Support audits and searches related to prescribing safety, QOF, IIF, and local incentive schemes
- Implement changes from medication reviews, hospital letters, and safety alerts
- Action formulary switches, dose changes, and medication discontinuations as directed
- Process medication requests and amendments from hospitals, community teams, and care homes
- Support safe transfer of medication information during registration, discharge, or care transitions
- Assist with chronic disease management for medication monitoring, including supporting blood tests, blood pressure monitoring, and undertaking height and weight checks
Communication and Patient Interaction
- Respond to patient queries about prescriptions, medication availability, and ordering processes
- Provide clear, consistent information about practice policies
- Signpost patients to appropriate services such as community pharmacy, NHS App, or clinical staff
- Liaise with pharmacies and external healthcare providers to streamline prescription services
Data and Information Management
- Maintain accurate records, ensuring compliance with data protection regulations
- Maintain accurate records on the clinical system (SystmOne)
- Update medication lists following clinical correspondence
- Support the practice in meeting prescribing related targets and safety standards
Quality and Compliance
- Ensure adherence with clinical guidance, practice protocols, and medicines optimisation priorities
- Report and support investigations into prescription-related incidents
- Contribute to maintaining high standards of care
- Uphold confidentiality and data protection principles
Teamwork and Professional Development
- Communicate with community pharmacies regarding prescription queries, stock issues, and synchronisation
- Work collaboratively with the wider practice team
- Provide support and training to new staff regarding prescription processes
- Participate in team meetings and contribute to service development initiatives
- Undertake training and development opportunities
Person Specification
Training and Development
- The post-holder will receive training in practice prescribing protocols, clinical system use, medicines safety alerts, repeat prescribing standards, and relevant statutory training.
Experience
Essential: Strong attention to detail, ability to follow protocols, excellent communication, confidence with clinical IT systems, ability to prioritise, understanding of confidentiality and data protection.
Desirable: Previous experience in a GP practice or healthcare setting, knowledge of repeat prescribing, familiarity with SystmOne and EPS, experience with pharmacists or medicines management teams, phlebotomy training, chronic disease management experience.
Employer details
Employer name: [Employer hidden — sign up to reveal]
Address: 10 Chapel Street, Spondon, Derby, DE21 7RJ
Employer's website: https://www.chapelstreetmcderby.nhs.uk/
Details
Date posted: 05 May 2026
Pay scheme: Other
Salary: Depending on experience
Contract: Permanent
Working pattern: Part-time
Reference number: A2414-26-0001
Job locations: 10 Chapel Street, Spondon, Derby, DE21 7RJ