Receptionist - part time
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Receptionist - part time
[Employer hidden — sign up to reveal] Law is hiring a part-time Receptionist for their Hereford office. This role involves client communications, visitor management, meeting room coordination, mail handling, and office supply management. The ideal candidate has customer-facing experience and strong organizational skills. Working 20 hours per week: Wednesday afternoons, Thursday and Friday 8:30-17:30.
About The Role
We are recruiting for a part-time Receptionist to join our Hereford operations team. Our reception team are a critical link between us and our clients, a lifeline for our employees and even a reassuring first impression for interviewing candidates.
We are looking for an outgoing individual who takes pride in the quality of their client service to fulfil this incredibly diverse position. Responsibilities of a Receptionist include, but are not limited to:
Client Communications and Visitor Management
- Welcome and greet all visitors to the firm, including clients.
- Field and redirect incoming calls as appropriate.
- Upkeep a timely response to incoming calls and email queries.
- Manage visitor sign in (including the contractor log) and distribute visitor passes.
Event, Meeting Room and Office Supply Management
- Replenish meeting rooms (note pads, tissues etc...)
- Order stationery and refreshments as needed.
- Book meeting rooms as needed, allowing for the set up of events.
- Coordinate with any external vendors, contractors or catering needed for events.
- Conduct routine safety and maintenance checks.
Mail Management
- Handle incoming post, special delivers and couriers.
- Frank outgoing post.
- Log files according on SOS.
About You
Whilst previous experience as a Receptionist or Administration would be beneficial, it is not essential. We are looking for someone who:
- Has former experience in a client/customer facing environment.
- An ability to build rapport with clients quickly and professionally.
- Is organised and able to manage changing priorities.
- Has an approachable nature as both clients and employees will look to you for support.
- Proactive and can-do approach.
- Thrives best in a collaborative team environment.
You will often be acting as the face of the business, so it is important the successful candidate reflects and emulates our values as a firm.
We are looking for someone to work part-time, 20 hours a week; Wednesday afternoons and Thursday and Friday between 8.30 - 17.30.