Job summary

We are delighted to be able to offer the opportunity for a highly motivated and well organised individual to join the team of Medical Secretaries within Obstetrics and Gynaecology at Scarborough Hospital.

This varied secretarial role is to support Consultant Obstetricians and Gynaecologists and their teams with communication, administrative and secretarial tasks. Whilst also providing support to our patients, assisting with their queries and concerns and engaging with the wider clinical team and other key stakeholders such as GPs, etc. Responding to these queries in a timely manner to maintain a responsive service.

Main duties of the job

The main duties will include: typing of clinics and general correspondence, complex diary management and provision of patient data. Dealing with correspondence from patients, GPs and other sources, including the scheduling of appointments, to ensure referral to treatment targets are met.

The successful candidate will have excellent communication skills, a minimum of two years recent secretarial/admin experience. Together with proficient typing skills, particularly in audio-typing and have experience of digital dictation. Knowledge of medical terminology would be advantageous.

To be successful in the post you must be well organised, able to prioritise your own workload in a fast paced environment and work independently to meet strict deadlines.

We require an efficient and resilient team player who upholds our Trust Values and has a flexible approach to work, with a willingness to learn and meet the challenges of a fast paced speciality to drive service improvement.

About us

To find out more information about working for [Employer hidden — sign up to reveal] please visit: https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits include access to the NHS Pension Scheme, 27 days holiday rising to 33 days, relocation package up to 30% of salary (capped at £18k), various paid and unpaid leave, Employee Assistance Programme, NHS Car Lease scheme and Cycle to Work scheme, learning and development opportunities, and discounts on restaurants, getaways, shopping, motoring, cinema and finance.

Job responsibilities

A full description of the role is available in the attachment: job description. Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust: Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence. Our values play into our ambition to develop a more diverse workforce. We welcome applications from everyone. If there is anything we can do to make our application process more accessible, please contact: [contact hidden]. As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. We are holders of the Gold Award from the Defence Employer Recognition Scheme.

Person Specification

Qualifications

• GCSE English Language, Grade C or above (or equivalent)
• Word processing skills - OCR III (or equivalent e.g. RSA III)
• Typing skills - OCR III (or equivalent e.g. RSA III)

Experience

• Minimum 2 years secretarial/administrative experience
• Experience of using a variety of IT applications, including Microsoft Office

Skills

• Ability to communicate with people who are upset and angry and deal with situation effectively
• Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
• Ability to explain complex information to staff, patients and others as required
• Ability to be flexible and to adapt to new demands

Knowledge

• Thorough knowledge of medical terminology

Employer details

[Employer hidden — sign up to reveal]

Scarborough Hospital, Woodlands Drive, Scarborough YO12 6QL

Employer's website: https://www.yorkhospitals.nhs.uk

Employer contact details

For questions about the job, contact: Service Manager Holly Kitson, [contact hidden], [contact hidden]

Supporting documents

Trust Information Pack