Health Records Archive Assistant

Job Summary

The post holder will be responsible for assisting in the process of records management in the Health Records Archive store. You will play a key role in the records lifecycle from creation to destruction. The post holder will carry out their duties in a safe and efficient manner, observing confidentiality at all times. Attention to detail will be essential and high standards of data quality will be required. The post holder will provide support to Teams and Services across a number of sites as directed by the Health records Supervisors.

Main Duties of the Job

We are seeking enthusiastic clerical staff to join our Health Records Department. The busy Department is responsible for the day to day management of paper Health Records that are held in storage. In conjunction with deployment of the Trusts Electronic Patient Records, paper records are also being scanned into a digital format. The Health Records Team will play a crucial role in supporting this digitisation programme. Records will be indexed on a database before being scanned into an electronic document management system as digital images. The post will require you to use correct manual handling techniques to move boxes of records around the department. Various lifting aids will be used and training will be provided in their use. You will also have use of several IT systems to facilitate the conversion of paper records into the electronic document management database. Standard records management processes will also be carried out such as tracking, retrieval, appraisal, culling and confidential destruction. The Health Records Team will also provide support to the Subject Access Team by way of printing and copying records for the purposes of dealing with Service User Information Rights requests. You must be reliable with a flexible attitude to work and have the ability to work closely with other Team members. The successful applicants will be based at Astra Business Centre but may also be required to work in sites throughout the Trust.

Person Specification

Qualifications (Essential)

• Good general education (GCSE Grades A-C).
• ECDL or equivalent IT qualification

Knowledge (Essential)

• Basic NHS Information Governance Principles
• Understanding Confidentiality and how to maintain this

Experience (Essential)

• Previous admin/clerical experience working in an office environment
• Handling Confidential Information
• Communicating both written and verbally with a wide range of people

Additional Information

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer Details

[Employer hidden — sign up to reveal] - Address: Sceptre Point, Preston, PR5 6AW

Employer's website: [Employer hidden — sign up to reveal]

Contact: Gayle Ashton - [Employer hidden — sign up to reveal]

Other Details

• Date posted: 05 May 2026
• Pay scheme: Agenda for Change
• Band: 2
• Salary: £25,272 a year (Per Annum Pro Rata)
• Contract: Permanent
• Working pattern: Part-time
• Reference number: 351-CS2891-ZK
• Job locations: Sceptre Point, Preston, PR5 6AW