Medical Secretary
SKILLS
FULL DESCRIPTION
Medical Secretary
[Employer hidden — sign up to reveal] Group at Clare House Surgery in Tiverton are seeking a skilled and organised Medical Secretary to join our experienced secretarial team. We are recruiting for up to 30 hours per week. The post holder will need to work a Monday and Friday. Flexibility to support periods of increased demand, including covering annual leave and sickness would be appreciated. The salary will depend on experience.
Main duties of the job
You will provide secretarial support to all clinicians and other members of staff involving word processing, audio typing skills with general clerical work over our [Employer hidden — sign up to reveal] Group sites.
About us
[Employer hidden — sign up to reveal] is a thriving practice with five sites located in the picturesque Mid Devon area covering Clare House, Bampton, Witheridge, Morchard Bishop and Cheriton Fitzpaine surgeries. We deliver excellent primary care across Mid Devon thanks to our multidisciplinary clinical team of GPs, pharmacists, ANP's, paramedics, practice nurses, HCAs and a strong administrative function. Despite our size, we maintain a strong team ethos with daily meetings, regular clinical team discussions and shared lunch breaks. We provide fruit, tea and coffee for all staff and foster team spirit with annual summer and Christmas parties, yoga, walking groups and appreciation postcards.
Job responsibilities
- To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure
- To retrieve medical records and assist the completion of medical/insurance records
- File patient records and correspondence in patient medical records
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
Person Specification
Experience
Essential
- Proven minimum 3 years experience as a Medical Secretary or in a similar administrative role within a healthcare setting
- Proficient in using office software (e.g., Microsoft 365)
- Familiarity with medical terminology and procedures
- Excellent organisational skills with the ability to multitask and prioritise tasks effectively
- Strong attention to detail and accuracy in data entry and record keeping
- Exceptional communication skills, both verbal and written
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: [Employer hidden — sign up to reveal]
Address: Newport Street, Tiverton, Devon, EX16 6NJ
Employer's website: https://www.amicushealth.nhs.uk/
Employer contact details
For questions about the job, contact:
Operations Manager, Jo Hale
Email: [Employer hidden — sign up to reveal]
Phone: [contact hidden]