The Vacancy

Level 3 Business Administration Apprenticeship (Equivalent to 2 A Levels)

Introduction

[Employer hidden — sign up to reveal] is a UK leading specialist engineering contractor, which offers engineering, construction, demolition, decommissioning, remediation, environmental services and reinforced concrete frame solutions. We are a key player in developing and maintaining Britain’s built environment and major civil engineering, operating in highly regulated climates and transforming sites across the UK.

Job Description

To ensure that the database systems are kept up to date in a consistent and accurate manner with all information while providing administrative support to the wider team and ensuring that facilities and office consumables are well maintained.

Duties & Responsibilities

• Creating new tenders and contracts on Job gen (soon to be obsolete) CRM & Easybop
• Once an opportunity has been quoted, update Job gen, CRM & Easybop with scope, value and status changes
• Entering new contract awards into COINS
• Creating job paperwork packs, when project complete to compliance check paperwork ready for data entry
• Scanning and saving all paperwork in a timely manner to the correct folders
• Raise waste notes
• Royal mail scanned paperwork to be sent to client within 5 days of completion
• When project is complete check that all air monitoring has been received, where missing chase analyst for copies ASAP
• Data entry into Multibase: exposures, personal monitoring for South & Midlands Offices
• Data entry ‘other’: Smart waste (carbon footprint), mask check sheet, TBTs & HAVs
• Take minutes and distribute for operations and supervisor meetings
• Book parking, accommodation and other travel requirements
• Create and submit expense claims for MD, and reconcile receipts for company cards monthly
• Once credit cards have been reconciled for the month, check against the credit card tracker to ensure that all costs have been accounted for (DF expenses/ MasterCard/ Amex, Amazon account)
• Reception and telephone duties
• Ordering office stationery and consumables and input into COINS (stationery)
• Holiday cover for contract coordinator role
• Assure360 role to be further defined, it will encompass all of the above in a slightly different format

Requirements

Personal Attributes

• Organisational Skills
• Attention to Detail
• Communication Skills
• Time Management
• Reliability and Punctuality
• Initiative
• Professionalism

Knowledge

• GCSEs (or equivalent) in English and maths
• Experience with Microsoft Office (Word, Excel, Outlook)
• Some previous admin, customer service, or office experience

Qualifications

• Full UK Driving License is require due to location of the office

Diversity & Inclusion

We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. [Employer hidden — sign up to reveal] welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.

The Company

Our purpose is to redefine the way sustainable development is delivered. Based on our collective experience, we collaborate at the earliest stage to design and self-deliver innovative customer solutions across technically demanding built environment and infrastructure sectors. Working in partnership with our stakeholders, we are actively contributing to economic growth, social advancement and environmental protection.

The Benefits

• Flexible working
• Pension contributions
• Cycle to work scheme
• Employee Assistance Programme
• State of the art IT equipment
• Volunteer days
• Extra day of annual leave for 'big' birthdays
• Wellbeing support
• Excellent learning & development opportunities
• Virtual GP
• Enhanced family leave