Office Manager

Job Description

[Employer hidden — sign up to reveal] harnesses the power of connection to make positive impact everyday. We are making positive impact with our amazing clients, through our capabilities in Consulting, Products & Platforms, Customer Engagement and Digital Media. Part of [Employer hidden — sign up to reveal], and a Leader in Gartner’s Magic Quadrant for Global Marketing Agencies, we’re proud to work with some of the world’s leading brands. [Employer hidden — sign up to reveal]. Experience the power of connection.

Our Commitment

[Employer hidden — sign up to reveal] is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation or gender identity.

Overview

London | Onsite 4–5 days per week. We are hiring an Office Manager / Team Assistant to help shape a welcoming, well‑run and energising London office. This role sits at the heart of our day‑to‑day experience, ensuring our people, partners and visitors feel supported from the moment they walk through the door. You’ll bring care, organisation and ownership to how the office operates, creating an environment where great work can happen. If you enjoy making things run smoothly and take pride in thoughtful execution, this role offers real impact and visibility.

Responsibilities

• Owning the smooth day‑to‑day running of the London office, anticipating needs and resolving issues before they escalate
• Creating a consistently well‑presented, welcoming space for employees, clients and visitors
• Developing and maintaining office processes that support efficiency, sustainability and a positive workplace experience
• Managing post, couriers, stationery and shared supplies across two floors, with clear tracking of spend
• Coordinating external partners such as building management, facilities, AV and other suppliers
• Supporting the EA team with expenses, catering, meeting room coordination and travel logistics
• Providing cover and support for travel requests during busy periods and planned leave

Qualifications

• Experience in an Office Manager, Team Assistant or similar workplace‑focused role
• A calm, professional approach with strong interpersonal skills and sound judgement
• Clear and confident communication, both written and verbal
• Solid organisational skills, with the ability to balance multiple priorities at once
• Comfort managing budgets, suppliers and administrative processes
• A proactive, solutions‑focused mindset with the confidence to work independently
• Reliability, discretion and a genuine care for creating a great employee experience

Additional Information

[Employer hidden — sign up to reveal] offers a wide range of benefits. Full details are shared when you join. Highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s. [Employer hidden — sign up to reveal] works primarily from the office or our clients' office four days per week. #LI-PH1

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