Office Coordinator (Part Time)

🔒 Confidential Employer
Posted 7 May 2026
LOCATION
Edinburgh
TYPE
Part-time
LEVEL
Associate
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Office services experience IOSH Managing Safely Administrative skills Microsoft Excel Meeting room management First Aid Fire Marshal DSE assessments

FULL DESCRIPTION

Office Coordinator (Part Time)

[Employer hidden — sign up to reveal] is an award-winning actuarial and analytics consultancy. This part-time role (25 hours/week, Mon-Fri 08:00-14:00) is based in Edinburgh.

What will you be doing?

  • Meeting and greeting staff, visitors and contractors, managing sign-in with Proxyclick system
  • Keeping Facilities system updated with vendor details and handling helpdesk requests
  • Managing security door access control system, issuing cards and auditing records
  • Overseeing office cleaning and scheduling periodic maintenance
  • Stocking kitchen areas and servicing bean-to-cup machines
  • Coordinating pest control visits
  • Managing meeting rooms via Eptura Engage
  • Carrying out visual checks of firefighting equipment and acting as First Aider and Fire Marshal
  • Carrying out DSE assessments and personal emergency evacuation plans
  • Ensuring recycling protocols and environmental compliance
  • Assisting staff with travel bookings
  • Handling incoming/outgoing mail
  • Reconciling invoices and ordering supplies
  • Providing ad hoc administrative support

What skills and experience are we looking for?

  • Previous experience in office services
  • IOSH Managing Safely qualification
  • Strong administrative skills
  • Basic IT skills with Excel, Microsoft Teams, Eptura Engage (training provided)
  • Flexibility and ability to perform manual handling tasks
  • Ability to work independently and as part of a team

What’s in it for you?

Visit our Glassdoor and Career stories pages. Benefits include professional study support, life assurance, income protection, 26 days annual leave (pro-rata), private medical insurance, discounted gym, pension, discretionary bonus, and more. [Employer hidden — sign up to reveal] is committed to inclusion. For adjustments, contact [Employer hidden — sign up to reveal].

Recruitment agencies

[Employer hidden — sign up to reveal] operates a Preferred Supplier List (PSL) and does not accept unsolicited CVs.

Specialism: Administration   Location: Edinburgh   Job ID: 309611

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