Fleet Admin Assistant

🔒 Confidential Employer
Posted 7 May 2026
LOCATION
St Albans
TYPE
Full-time
LEVEL
Entry-level
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Record keeping Vehicle maintenance scheduling Compliance documentation Microsoft Office (Excel, Word, Outlook) Invoice processing Communication Organization Data entry

FULL DESCRIPTION

Fleet Admin Assistant

The Fleet Administrative Assistant supports the efficient operation of the company’s vehicle fleet by providing administrative, coordination and record-keeping support. This role ensures compliance with regulations, maintains accurate fleet data and assists with reporting and communication between suppliers and internal teams.

Department: Transport

Locations: St Albans

Key Responsibilities

  • Maintain and update fleet records, including vehicle registrations, insurance, servicing and inspections
  • Schedule vehicle maintenance, MOTs and repairs, ensuring minimal downtime
  • Monitor and track fleet usage, fuel consumption and mileage logs
  • Process invoices, purchase orders and expense reports related to fleet operations
  • Assist with compliance requirements, including legal and safety documentation
  • Liaise with drivers, suppliers, garages and leasing companies
  • Support incident and accident reporting, including documentation and follow-up
  • Manage fleet-related databases and administrative systems
  • Handle general administrative duties such as filing, correspondence and data entry

Skills and Qualifications

  • Previous administrative experience (fleet or logistics experience preferred)
  • Strong organizational and time-management skills
  • Good attention to detail and accuracy in record-keeping
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Ability to manage multiple tasks and meet deadlines
  • Strong communication and interpersonal skills
  • Basic understanding of vehicle maintenance and compliance requirements (desirable)

Key Attributes

  • Reliable and proactive
  • Problem-solving mindset
  • Ability to work independently and as part of a team
  • Strong customer service approach when dealing with internal and external stakeholders

About [Employer hidden — view at passion-project.co.uk] Group

[Employer hidden — sign up to reveal] Group is proud to be a multi disciplined contractor and service provider to the construction industry. Founded in 1991 with a single JCB 3CX, the company has grown from strength to strength and is now renowned for having one of the UK's most modern and capable fleets and the UK's most capable operatives and management team.

[Employer hidden — sign up to reveal] Group career site: [Employer hidden — sign up to reveal]

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