Admin Officer

🔒 Confidential Employer
Posted 6 May 2026
LOCATION
Belfast
TYPE
Part-time
LEVEL
Mid-Senior level
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Administrative Support Placement Management Data Management Microsoft Word Microsoft Excel Organizational Skills Confidentiality Customer Service

FULL DESCRIPTION

Admin Officer

[Employer hidden — sign up to reveal] Ltd is seeking an Admin Officer based in Stranmillis, Belfast. This is a part-time role (3 days per week) offering up to £15.12 per hour. The position involves providing administrative support for undergraduate student placements, including placement allocation, liaison with external providers, data management, and quality assurance. Candidates must have at least 3 years' recent administration experience and advanced Excel skills.

Job Details

  • Location: Stranmillis, Belfast
  • Role Type: Part-time (3 days per week)
  • Salary: Up to £15.12 per hour
  • Job Ref: JN -052026-129630_1777667732

Main Duties and Responsibilities

  • Provide comprehensive administrative support for the allocation and management of undergraduate student placements in line with College guidelines.
  • Liaise with external placement providers to secure placements and resolve issues within required timescales.
  • Plan and schedule annual and future placement activity.
  • Maintain accurate placement, assessor, and visit records using College management information systems.
  • Support students and staff by providing guidance on placement processes and requirements.
  • Monitor placement quality assurance, ensuring reports and marks are received, recorded, and submitted to Boards of Examiners.
  • Maintain placement-related web and intranet content and manage student communications, surveys, and data.
  • Produce routine placement data and management reports.
  • Work closely with academic staff, College teams, and software providers to support placement delivery and system improvements.

Requirements

  • Minimum of 3 years' recent (within the last six years) administration experience gained in a complex working environment.
  • Evidence of excellent organisational skills and the ability to work effectively in a pressurised environment, in which meeting deadlines, working accurately and maintaining confidentiality are essential.
  • Experience of working with Information Management Systems.
  • Excellent IT skills, with experience of using Microsoft Word, Outlook, and advanced Excel to include design, manipulation and the use of formulae.

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