Construction Site Administrator

Responsibilities

• Uploading project documentation to the client platform, from Asite.
• Auditing Asite ensuring project documentation is to the required standard and in line with process and procedures and the Asite Filing Structure Manual (AFSM).
• Support projects with creation and implementation of working processes and task specific WGLL.
• Collation of required content for O&M Manual.
• Participate and support the project teams in project and programme planning and progress meetings. Take meeting minutes where required.
• Ensure all project daily diaries are closed out for the previous week.
• Ensure all project HSE Briefings are closed out for the previous week.
• Conduct audits of Project Document Management System (Asite) to ensure it is utilised by the project team and in line with the Asite Filing Structure Manual.
• Ensure all safety paperwork is completed and returned within expected timeframes.
• Ensure all safety paperwork is scanned and uploaded to Asite within expected timeframes.
• Ensure that the client receives copies weekly.
• Upload delivery tickets to Asite.
• Manage the return of the delivery notes from Slingers.
• Daily distribution of Build Packs.
• Weekly Safety Paperwork – distribute for completion, manage return, check for accuracy and upload to Asite.
• Order and allocation of PPE and upload of handover forms to Asite.
• Site Inductions.
• Manage the return of delivery notes from Slingers, to be then uploaded to Asite.
• Populate site office noticeboards with information provided from construction admin and as directed by the PM.
• Ensure site office noticeboards are kept up to date with the latest information.
• Taking meeting minutes in project meetings, in line with [Employer hidden]’s process.
• Supporting on addendums to Method Statements.
• Support and management of site personnel accommodation utility bills.
• Book meeting rooms, organise refreshments, site passes, and parking where required.
• Support absence management by reporting daily absences via [Employer hidden]’s absence email.
• Work with HR to support site employees on the use of The Hub, Exelsys and Office365.
• Manage all site IT equipment and phones. Supported by the Business Support Team.
• Managing stock of stationery / cleaning equipment etc for site office.
• Support Operations Team by managing the receipt of non Asite related deliveries.
• Booking in deliveries on Client system.
• Support with the collation of Right to Work (RTW) documents as required for subcontract labour.
• Manage the coordination of all required site inductions, including required inductions and PPE for visitors.
• Managing the closedown of site office in regard to return of all [Employer hidden] owned items.
• Ensure stock of all stationary equipment is acceptable, including required office refreshments.
• Set up of Msite Mini on site at the start of a project.
• Add new employees/subcontractors to site.
• Send induction links project specific.
• On day 1 ensure profile is complete, correct roles allocated, competencies loaded and right to work uploaded and verified.
• Daily audit to ensure everyone on site is signed in and has completed Novade briefing.
• Removal of leavers from site.
• Monthly auditing to ensure competencies, medicals and right to works are in date.
• Ensure Mini is returned to Head office at the end of a project.

Required Skills and Behaviours

• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite and basic office equipment
• Ability to multitask and stay organised in a fast-paced environment
• Friendly and positive attitude
• Good understanding and insight of Asite
• Comfortable working in a highly busy environment
• Contribute as part of a Team
• Strong written and verbal communication abilities
• Discretion and confidentiality in handling sensitive information
• Ability to work to tight deadlines and see a job through to completion
• Ability to use own initiative where required to complete tasks
• Ability to challenge in the right manner to ensure that we are working efficiently and effectively
• Proactive
• Work in line with our 4 behaviours – Humble, Honest, Hungry Smart and People Smart

About [Employer hidden]

[Employer hidden] Ltd is an employee owned, forward-thinking superstructure and façade construction specialist, delivering HybriDfMA ‘system build’ solutions on some of the most exciting and innovative projects in the UK. [Employer hidden] is driven to provide our client partners with the best value, construction speed, and the highest levels of safety and quality. Our people are our partners. Not only is [Employer hidden] a company equally owned by our people through our Employee Ownership Trust, we believe in the power of employee voice. We are proud of our innovation, excellent health and safety standards and numerous best-in-field awards, including the RIBA Stirling award.

Why [Employer hidden]?

• Positive and motivated workforce through the eyes of our employee partners
• A family-feel culture
• Champions of employee engagement, employee voice and employee-driven change
• Competitive remuneration package
• Career progression opportunities
• Individual development programmes
• Full induction programme, with continued support and ongoing training
• Commitment to continuous improvement governed by innovation, sustainability and advanced digital techniques

All applicants must have a legal right to work in the UK. All applications processed for legitimate recruitment purpose only. [Employer hidden] Ltd is an equal opportunities employer.