Overview

Are you an organised, caring, and proactive individual who thrives in a role where every day brings something different? Would you like to use your administrative skills to make a real difference to the lives of young people with learning disabilities, autism, and mental health needs? We're looking for a School Administrator based in our Outdoor Woodland School to join our warm and supportive team. You'll play a vital role in the smooth running of our school — supporting the Headteacher, staff, pupils, and families to ensure that every child receives the care, attention, and education they deserve. This role is primarily Woodland based, however there is an expectation to assist over multiple sites where necessary.

About Us

Our school provides a safe, nurturing, and inspiring environment for children and young people with a range of special educational needs and disabilities (SEND). We believe that every pupil has unique potential and our dedicated team works together to help each student grow in communication, independence, and wellbeing. As our School Administrator, you'll be at the heart of that mission and the first 'face' that our school community and visitors see when they arrive at the school or phone. Your main job: ensuring our school runs smoothly behind the scenes so our staff can focus on what matters most: our pupils.

Your Key Responsibilities

• Provide high-quality administrative support to the Headteacher and wider team including diary management
• Be the welcoming face of the school for pupils, parents, visitors, and professionals
• Manage recruitment processes, including advertising, DBS checks, and induction paperwork
• Maintain accurate, confidential records in line with safeguarding and data protection standards
• Maintain accurate staff absence records and support payroll processes
• Oversee pupil admissions, staff training records, and staff appraisals
• Coordinate and book meetings, school trips, and key events
• Manage supplies, orders and delivery of goods and services, ensuring all paperwork is completed
• Compose formal and informal letters and emails for a range of purposes
• Work closely with our finance and HR teams to manage orders, contracts, and compliance
• Ensure the school office runs efficiently, creating a calm, organised, and professional space

What We're Looking For

Essential:

• Experience in an administrative role — ideally within education, health, or care settings
• Excellent organisation and communication skills
• Strong IT skills (Excel, arbor, email, google) and able to learn new systems quickly
• The ability to prioritise tasks, work under pressure, and meet deadlines even when lots of tasks need doing at once!
• An excellent communicator with staff, pupils and professionals
• A positive, compassionate approach to working with children and families
• Commitment to safeguarding, confidentiality, and equality

Desirable:

• Experience of finance and managing receipts
• Experience of working as an admin assistant in a school
• Understanding of safeguarding, child protection, and data protection legislation
• GCSEs (or equivalent) in English and Maths

Personal Qualities

• Calm, approachable, and professional
• A great team player with a sense of humour and empathy
• Able to build strong relationships with pupils, families, and colleagues
• Dedicated to creating an inclusive and supportive school community

Why Join Us?

• A role with purpose — every day you'll make a real difference
• Supportive, friendly colleagues who care deeply about what they do
• Opportunities for training and development
• A positive, inclusive working environment where everyone's contribution is valued

Safeguarding

[Employer hidden] Children's Home and School is committed to safeguarding and promoting the welfare of children and young people; we ensure that the highest priority is given to following 'Keeping Children Safe in Education 2025.' This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent English is an essential requirement for this role.

Applying for the Job

We require all applicants to complete the attached application form to be considered for a position at [Employer hidden]. The form takes approximately 40-50 minutes to complete, so please ensure you have enough time. If you encounter any issues while filling out the form, please contact the [Employer hidden] Recruitment Team: [contact hidden]. We are an equal opportunities employer with a firm commitment to the professional development of all our staff. [Employer hidden] Banks House School is committed to safeguarding and promoting the welfare of our children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake relevant safeguarding checks. [Employer hidden] is an equal opportunities employer committed to the professional development of our staff. We prioritise the welfare of our residents and expect all staff and volunteers to share this commitment. The successful applicant will undergo relevant safeguarding checks. This post is exempt from the rehabilitation of offenders act 1974. [Employer hidden] Children's Home and School is committed to safeguarding and promoting the welfare of children and young people; we ensure that the highest priority is given to following 'Keeping Children Safe in Education 2024.' This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent English is an essential requirement for this role. Start application