Purpose of Role

The Recruitment Advisor is responsible for managing the end-to-end recruitment of fee earning and business services roles across the firm (excluding trainee solicitors and paralegals). The role focuses on delivering a responsive, high-quality recruitment service to hiring managers and candidates, ensuring vacancies are filled efficiently and professionally, and that all stakeholders experience a smooth and well-managed recruitment process. The Recruitment Advisor acts as an ambassador for [Employer hidden — view at passion-project.co.uk] throughout the recruitment journey.

Recruitment Delivery & Coordination

• Manage the end-to-end recruitment process for fee earning and business services vacancies, from vacancy approval through to offer acceptance
• Work with hiring managers to identify hiring needs and skill sets required and manage expectations
• Create and update job descriptions
• Manage vacancy workflows, ensuring roles progress efficiently and in line with agreed timelines
• Identify innovative selection and assessment methods to ensure the best candidates are sourced for each vacancy
• Where appropriate interview candidates as agreed with the hiring manager
• Ensure that the co-ordination of interviews, assessments and candidate communications are professional and seamless
• Review and approve offer documentation in line with firm procedures
• Proactively responding to business needs with speed and accuracy, seeking ideas and solutions
• Understand Right to Work requirements

Candidate & Hiring Manager Experience

• Advise hiring managers on recruitment best practice, use of structured interviews and diversity awareness
• Support and challenge, where necessary, hiring managers constructively on selection and salary decisions at interview and offer stage
• Manage the offer process through to a successful outcome including advising on salaries and seeking internal approval
• Maintain regular communication with hiring managers, keeping them informed of progress, next steps and any issues
• Ensure all recruitment interactions reflect the firm’s professional standards and employer brand

Sourcing & Agency Liaison

• Manage sourcing activity through job boards, LinkedIn Recruiter and referrals
• Develop and manage relationships with approved recruitment agencies in line with the firm’s agreed terms of business and manage candidate submissions in line with agreed processes
• Ensure consistent, fair and compliant recruitment practices are always followed, identifying areas for improvement
• Develop an understanding of the external market and apply this knowledge in discussions with hiring managers, agencies and candidates

Systems, Data & Compliance

• Ensure that accurate records/data are maintained on the applicant tracking system
• Take ownership of any data retention/GDPR requirements in relation to recruitment records held by the firm
• Support the effective use of the ATS to track vacancies, candidates and recruitment activity, identifying areas for improvement as necessary
• Responsible for recruitment MI, reporting and data requests as required using initiative to identify data that can add value
• Ensure recruitment activity aligns with internal policies and the firm’s Diversity & Inclusion principles

Collaboration & HR Support

• Work closely with HR colleagues to ensure a smooth handover from offer acceptance through to onboarding
• Support the recruitment administrator during busy times or periods of absence
• Identify and recommend ongoing improvements to recruitment processes, templates and ways of working
• Proactively contribute to recruitment-related projects and initiatives, taking ownership as required

Skills, Experience & Qualifications

• Previous experience in a recruitment, resourcing or HR support role, ideally within a law firm, with understanding of legal qualification processes preferred
• Experience supporting end-to-end recruitment processes and managing multiple vacancies simultaneously
• Experienced and confident in interviewing
• Strong organisational skills with excellent attention to detail and the ability to meet deadlines in a fast-paced environment
• Confident and professional communicator, able to build positive relationships with candidates, hiring managers and agencies
• Comfortable using recruitment systems, databases and Microsoft Office tools
• Demonstrates sound judgement, discretion and empathy when dealing with sensitive situations

General Attributes

• Highly organised, proactive and able to manage own workload effectively
• Delivers a high standard of service with a “can do” and hands-on approach
• Collaborative, reliable and supportive team player
• Committed to continuous improvement and learning
• Reflects the firm’s culture, values and professional standards at all times