Russian Speaking Private PA, Central London

Job Description

This is a great opportunity for an experienced Russian Speaking Personal Assistant to apply their skills in a challenging role at a well-established company in the heart of London. You will have the opportunity to develop professionally in an interesting role.

Responsibilities

• Acting as a central point of communication for the Principal and his family around the clock;
• The drafting of paper and electronic correspondence, including taking dictation in both English and Russian;
• Full support to the family in terms of diary management, booking meetings, events and dinners;
• Monitoring of incoming email correspondence on behalf of the Principal;
• Making business and personal travel bookings for the family; accommodation, flights, transfers and the preparation of travel itineraries;
• Keeping the Company’s Director informed of key developments, plans and extending administrative support where required;
• Liaising with crew on the Private Jet and Yacht and co-ordinating logistics;
• Working closely with the Operations Manager to ensure the smooth running of the family’s private assets;
• Developing and sustaining voice and email communication with several business aides, key personnel and selected contacts of the Principal;
• Event organisation – working dinners, workshops and conferences;
• Maintaining a catalogue of artwork;
• Organising the shipping of cars, artwork, and other high value items;
• Liaising with Drivers, Housekeepers, House Managers and other residential staff;
• Co-ordinating access to maintenance contractors or other personnel at the residence and attending on site when required;
• Liaising with the Moscow office and Operations staff;
• Immigration and Visa procurement;
• Monitoring expenses;
• Ad hoc errand running;
• The arrangement of conference calls and administering an online calendar;
• Monitoring and renewing permits, licences, insurance, etc.;
• Assisting with production and maintenance of registers (such as outgoing post register, invoice register, etc.);
• Creating and maintaining records for filing system;
• Maintaining the database of all club memberships;
• Personal shopping on behalf of the Principal’s wife;
• Sourcing other day-to-day necessities such as flowers, food and other goods;
• Travelling with the family may also be required from time to time;
• Any other responsibilities to be reasonably expected from a Family Assistant

Requirements

• 2+ years of work experience in a PA role
• Fluent English and Russian (both written and verbal)
• Great time management and multitasking skills
• Professional attitude