Office & Finance Administrator

[Employer hidden — view at passion-project.co.uk] is on a mission to enable better care in sports medicine through our leading medical management product, [Employer hidden] Team. Our software protects clinicians, athletes, and organisations across the sporting world; from grassroots clubs to national and international associations.

We’re a small, ambitious team of ten based in Glasgow. As a startup, we move quickly, collaborate closely, and take pride in what we do. Our hybrid model lets you combine focused remote work with time together in our bright and welcoming city-centre office.

The Role

We’re looking for an Office & Finance Administrator to help keep [Employer hidden] running smoothly day-to-day. This is a varied, hands-on role that sits at the heart of the team, supporting office operations, finance admin and general organisation across the business.

This is a fixed-term maternity cover role, expected to run until August 2027. The role is offered on a part-time basis (2–3 days per week). Mondays are required, with the remaining time structured across the week. We’re open to agreeing the exact working pattern with the successful candidate.

About You

You’re organised, reliable, and proactive, with a strong eye for detail and a willingness to get stuck in. You should have: strong organisational and administrative skills, a proactive approach to problem-solving, excellent communication, ability to manage multiple tasks, and strong IT literacy (Microsoft Office, Excel, Teams). It would be great if you also have experience in office administration, operations, or finance admin, and familiarity with SharePoint, HubDoc, Xero or similar.

Key Responsibilities

• Maintain a well-organised, welcoming office environment, including managing supplies and general upkeep.
• Coordinate office services (cleaning, maintenance, utilities).
• Manage office equipment, ordering and tracking.
• Oversee office organisation, access and safety.
• Act as main point of contact for building-related issues.
• Maintain internal systems and documentation (e.g. SharePoint).
• Support travel coordination and event logistics.
• Log and track team annual leave.
• Support onboarding of new employees.
• Maintain internal calendars.
• Help review and improve internal processes and policies.
• Support day-to-day finance operations, including invoicing customers.
• Manage receipts and expenses with accurate record keeping.
• Assist with monthly processes (e.g. HubDoc processing).
• Support basic finance reporting and cost tracking.
• Monitor subscriptions and recurring costs.

What We Offer

• £26,000 FTE salary
• 35 days holiday (pro rata), inclusive of bank holidays
• 5% pension contributions
• Flexible and hybrid working
• Friendly, collaborative office in central Glasgow

How to Apply

If you think this is the job for you, please submit the following to people@[Employer hidden].co:

• CV
• A covering letter, answering: What are you looking for in your next role, and how does [Employer hidden] excite you?

Recruitment Process

Short introductory call, then informal chat with the team.

Accessibility and Inclusion

If you have any accessibility requirements, please let us know.

[Employer hidden] Team. [Employer hidden] Limited ([company details hidden]). Registered in Scotland. VAT Number 319138601. © [Employer hidden] Limited. 2020. All rights reserved.