Personal Assistant - Retail

🔒 Confidential Employer
Posted 3 May 2026
LOCATION
London
TYPE
Full-time
LEVEL
Mid-Senior level
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Diary Management Travel Arrangements PowerPoint Expense Management Interpersonal Skills Attention to Detail Confidentiality Office Administration

FULL DESCRIPTION

Personal Assistant - Retail

Location: London, United Kingdom | Salary: Competitive plus benefits | Contract Type: Permanent | Closing Date: 2 August, 2024

[Employer hidden — view at passion-project.co.uk] is hiring a Personal Assistant to support the retail leadership team. This role involves diary management, travel arrangements, presentation creation, expense coding, and office coordination. Applicants must have experience in a fast-paced environment and proficiency in Word, Excel, and PowerPoint.

A bit about the role

  • Effectively manage the diary for the relevant Directors and Heads of, scheduling appointments and meetings
  • Create presentations on behalf of the leadership team as and when required
  • Compile travel itineraries and arrange travel and accommodation requirements
  • Understand the responsibilities of the team by regularly monitoring their mailboxes and responding to relevant requests on their behalf
  • Oversee the smooth running of the office, including being a point of contact for all key stakeholders, sorting and actioning incoming and outgoing office mail, and handling ad hoc queries
  • Ordering consumables in line with budget allowances and ensuring no shortages occur
  • Code invoices upon receipt to the correct expense lines and updates the tracker
  • Coordinate meetings, taking minutes, as and when needed
  • Produce typed work that is consistent in its standard and accuracy together with the ability to collate and produce visual/PowerPoint presentations
  • Action expenses through correct process to ensure speedy payment
  • Work with the IT team to resolve any IT issues efficiently when required
  • Collate, gather and summarise relevant information and data to support on key projects when necessary
  • Assist with ad-hoc off-site meetings, events and visits from VIP guests
  • Ensure the department working processes are documented and followed up
  • Involvement and support with ad hoc projects and initiatives

A bit about you

  • An experienced and forward-thinking EA/PA, with a background in a fast-paced environment, ideally in retail, and experience managing diaries and travel for multiple senior-level people
  • Proficient in Word, Excel and PowerPoint
  • Excellent track record of building and maintaining strong working relationships; strong interpersonal and writing skills
  • Ability to manage and prioritise multiple demands with excellent attention to detail and organisational capability
  • Resilient, calm under pressure, proactive, and able to anticipate issues
  • Professional and discrete in handling highly sensitive and confidential information

Additional Information

Job Reference: [Employer hidden]/TP/251546/5340 | Contract Type: Permanent | Closing Date: 2 August, 2024 | Location: London, United Kingdom | Posted Date: 25 July, 2024

Note: The application deadline for this job has now passed.

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