Contracts Coordinator
🔒 Confidential Employer
Posted 28 April 2026
LOCATION
Ellon
TYPE
Full-time
LEVEL
Associate
CATEGORY
Office Admin & Support
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion
SKILLS
Contracts Administration
Document Control
Contract Lifecycle Management
Risk Management
Compliance
Stakeholder Management
LOGIC suite of contracts
Data Protection
FULL DESCRIPTION
Contracts Coordinator
Company: [Employer hidden — view at passion-project.co.uk]
Location: Ellon, Aberdeenshire
Work Type: Hybrid
Job Type: Full-time
Category: Office Admin & Support
Job Description
[Employer hidden] are currently recruiting for a Contracts Coordinator on behalf of our client based in Ellon, Aberdeenshire. The role will be on a permanent (staff) basis and offers a hybrid working arrangement.
Responsibilities
CONTRACT ADMINISTRATION & DOCUMENTATION
- Maintain contract registers for client contracts, variations and subcontracts
- Ensure executed contracts are correctly stored, version controlled and distributed
- Prepare contract packs for project teams at project mobilisation
- Track contract deliverables, notices and key contractual dates (renewals, expiries, milestones)
- Support preparation and issuing of contractual correspondence and formal notices
- Maintain clarification, deviation and variation logs
- Assist with compiling contractual documentation for AUDITS
POST-AWARD CONTRACT SUPPORT
- Support the handover from tender/commercial to operations
- Ensure operational teams understand contractual documentation and obligations
- Monitor and track contractual deliverables, obligations and reporting requirements
- Maintain records of client instructions and change orders
- Support close-out documentation at project completion
- Assist with contract extensions and amendments
SUBCONTRACTOR & SUPPLIER COORDINATION
- Prepare subcontract documentation using approved templates
- Issue subcontracts and track receipt of signed copies
- Maintain subcontractor compliance records (insurance, certifications, pre-qualification)
- Coordinate subcontractor onboarding documentation
SYSTEMS & PROCESS CONTROL
- Maintain document control within the Business Management System
- Ensure correct naming, filing and revision control standards are followed
- Support continuous improvement of contract templates and processes
- Produce periodic contract status reports for management
Requirements
SKILLS, KNOWLEDGE AND EXPERIENCE
- A degree in law or similar relevant qualification
- Experience in a contracts or commercial role, ideally within offshore, energy, or subsea environments
- Strong understanding of contract terms, risk management, and compliance
- Experience in working with the LOGIC suite of contracts
- Excellent attention to detail and stakeholder management skills
- A proactive, solutions-focused approach
- Understanding of confidentiality and data protection requirements.
PERSONAL ATTRIBUTES
- Proactive and solutions-focused
- Highly organised and reliable
- Approachable and professional
- Able to work independently as well as part of a team
- Strong attention to detail and accuracy
Contact Information
If you require the job advert in an alternative format i.e. Audio, Large Print please get in touch:
+44 (0)1224 894444 | [contact hidden]
CONTACT DIRECT
Louise Burton
[contact hidden]
Application Instructions
Attach CV (Max 5mb)
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