Events Co-Ordinator

🔒 Confidential Employer
Posted 28 April 2026
LOCATION
London
TYPE
Temporary
LEVEL
Associate
CATEGORY
Sales & Marketing
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Event planning Event coordination Corporate events Trade shows Budget management Timeline management Vendor research Attendee management Logistics Project management

FULL DESCRIPTION

Events Co-Ordinator

Company: [Employer hidden — view at passion-project.co.uk]

Location: London

Work Type: Hybrid

Job Type: Temporary

Category: Sales & Marketing

Job Description

Our client is currently recruiting an Events Co-ordinator on a 12-month contract. The role offers the flexibility to be based at either their London or Crawley office (hybrid working available).

ROLE

  • Oversee the planning and execution of in person corporate events and trade shows in the UK and overseas
  • Own every aspect of an event, from venue choice to success metrics
  • Keep budgets and timelines under control at all times

RESPONSIBILITIES

  • Develop a complete understanding of the requirements for every event and trade show
  • Research vendors and make selections based on their creativity, quality, and cost
  • Attendee management and logistics for participants, including rooming lists, transportation bookings, customer support, F&B management.
  • Oversee administrative processes such as contracts, payments to suppliers, internal approvals and reporting
  • Develop content for event materials and work with graphic designer to produce
  • Handle day-to-day of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
  • Liaise with internal and external stakeholders for planning, execution and participation
  • Collaborate with team and cross functional partners to develop individual 360 strategies for each trade show and event.
  • Project Manage details that support timeline and keep deliverables on track
  • Oversee marketing and creative elements including messaging and imagery
  • Lead on-site event end-to-end

REQUIREMENTS

  • Experience in event planning or event coordination in a corporate environment
  • Proven track record of creative, successful events
  • Excellent organizational, communication, negotiating, and multitasking skills
  • Ability to remain calm under pressure and maintain a customer-service mindset
  • Bachelor’s degree in marketing or communications discipline
  • Previous relevant experience in event management with leading physical and virtual tradeshows, conferences in business-to-business environments. Hands-on corporate event planning and logistics experience, ideally within the technology or energy industries.
  • Self-starter and problem solver
  • Strong project management skills, attention to details to support success and efficiency
  • Strong ability in MS Power Point and MS Excel

Contact Information

Contact Direct: Shannon Stewart

Email: [contact hidden]

Application Instructions

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