Group Coordinator

Key duties

• Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support.
• Liaising and working with central business services teams when required.
• Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable
• Typing, formatting, reviewing and modification of correspondence and documents prepared by the technical staff – ensuring the Brand guidelines are followed.
• Prompt Engineers to complete their weekly timesheets.
• Creating team presentations for office communications and team meetings
• Coordinating multidiscipline reports – highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators – highlighting template needs/ requirements.
• Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable.
• Arranging discipline team away days / events including organising CPDs
• Managing and coordinating business travel arrangements for the team, using an online platform, and liaising with the external Travel Management Company and Visa Agent when required
• Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond.
• Coordinate and arrange Career Path Objective meetings for the team – twice a year.
• Update and maintain Magellan SharePoint pages and filing for teams.
• General ad-hoc admin duties, including converting documents, updating team structural charts, managing team calendars, managing team databases.

Your skills and experience

• Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams
• Experience of setting up and maintaining administrative procedures
• Experience of maintaining quality management systems
• Good communication skills
• Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
• Must be adaptable and open to change
• High level of attention to detail
• Experience of working with all levels of seniority
• Knowledge of InDesign would be desirable – training will be provided
• Knowledge of Photoshop and Illustrator would be desirable – training can be provided
• Solid foundation of office experience
• Working to multiple deadlines
• Experience of supporting large teams and working across offices
• Experience of supporting a team of people as well as working on a one-to-one basis

What we offer you

Bring your knowledge and expertise to one of the world’s most respected consultancies.

• Hybrid working arrangements.
• Attractive salary and benefits package including life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
• An international culture that wherever your career takes you at [Employer hidden], you won’t be far from the exceptional.

Application Instructions

Apply now and be where exceptional is everywhere.

A place for everyone

[Employer hidden] values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact [contact hidden] so we can work with you to support you throughout your application.