Buying Admin Assistant

About [Employer hidden]

We are redefining recruitment across the Personal Care, Beauty, Aesthetics & Wellness space. We partner with ambitious businesses to source high-impact talent and make hiring feel seamless, and we guarantee our results every time. From entry-level to executive search, we bring market insight, global network depth, and a Refyned, high-touch approach. Whether you're building your founding team or hiring at scale – we're your people.

Our Client

I am working with a fast-growing beauty retailer with a strong online presence, offering a wide range of professional haircare and trending cosmetic products. With a loyal and rapidly expanding customer base, the business is continuing to scale and is now looking for a Buying Admin Assistant to support its commercial team.

Responsibilities

• Chase overdue orders and manage back orders, liaising closely with suppliers and warehouse teams to ensure timely deliveries
• Maintain and update stock files, including setting up product codes for new lines
• Support with product uploads and updates across online channels, including outlet listings
• Compile and maintain KPI reports to support business performance and decision-making
• Assist with administrative tasks such as staff timesheets and general team support
• Provide ad hoc support across the wider business, contributing beyond traditional buying responsibilities

You Are

• Highly organised with strong attention to detail and the ability to manage multiple tasks
• Comfortable working in a fast-paced environment and meeting tight deadlines
• Numerate and analytical, with confidence working with data and spreadsheets
• A strong communicator with good written and verbal skills
• Proactive, flexible, and willing to support across different areas of the business
• Passionate about the beauty industry and eager to develop within a commercial role

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