BID Administrator

Job Reference:

PR/100502

We’re seeking a proactive Bid Administrator to join a busy and growing team within the construction and engineering sector. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys coordinating multiple deadlines, and is looking to develop their career within a forward-thinking business.

This role is offered as a permanent opportunity (flexibility can be considered depending on circumstances).

I would like to see CVs from anyone who has been a Bid Administrator, Bid Coordinator, Tender Administrator, Proposal Coordinator, or in a similar role.

The responsibilities of the Bid Administrator are:

• Managing the tenders inbox and overseeing all incoming opportunities
• Handling all portal correspondence including deadline extensions, missing documents, procurement updates, and RFIs
• Keeping company master information and internal documentation up to date
• Coordinating the bid team holiday tracker and internal schedules
• Raising and managing quotes on internal systems, updating statuses (Won/Lost/Cancelled)
• Updating trackers with pricing, submission status, and moving opportunities through pipeline stages
• Booking adjudications and ensuring estimators are prepared ahead of submission deadlines
• Arranging site visits and coordinating estimator diaries with full details
• Maintaining detailed and accurate bid trackers, including values, probabilities, key dates, and feedback
• Ensuring portals are up to date with company information and accreditations
• Taking and distributing Bid/No Bid meeting minutes
• Managing tender clarifications and distributing updates to relevant stakeholders
• Organising tender documentation, including version control and file management
• Completing company information, accreditation, and policy responses for ITTs, PQQs, RFQs, and questionnaires
• Preparing and submitting key tender documentation including forms of tender, non-collusion certificates, and declarations
• Supporting submission of stage 1 tenders
• Preparing weekly submission reports and updating internal trackers
• Chasing outstanding submissions and updating teams on outcomes

We’re looking for a Bid Administrator who has:

• Previous experience in a Bid Administration, Coordination, or Tender support role
• Experience within construction, engineering, or a similar sector (desirable)
• Excellent organisational skills with the ability to manage multiple live tenders
• Strong attention to detail and accuracy across documentation
• The ability to remain calm and focused under tight deadlines
• Strong communication skills and confidence liaising with internal teams
• Experience working with tender portals and bid management systems (desirable)
• A proactive and flexible approach to supporting a busy team

In return, the Bid Administrator will receive:

• £27,000 per annum
• 9am - 5pm, Monday to Friday
• Pension scheme
• Full-time, permanent position
• Opportunities for career development within a growing business
• Supportive and collaborative team environment
• Stable role within a fast-paced and forward-thinking company

Location and travel

This role is office-based in Fleet.

If you're interested in this role, please apply online or call Alex on [contact hidden]