Office Manager

🔒 Confidential Employer
Posted 24 April 2026
LOCATION
Ayr
TYPE
Full-time
LEVEL
Entry-level
SALARY
£30,000 / year
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Customer Service Administration Problem-solving Communication Microsoft Office Teamwork Time management Attention to detail

FULL DESCRIPTION

We’re hiring an Office Manager to join our team in Ayr. This is a full-time, office-based role, responsible for the efficient functioning of the office and providing clerical support throughout the business through a wide range of administrative functions.

Perks you'll enjoy

  • Salary: £30,000 per year
  • Company pension, life insurance and sick pay
  • Monday to Friday schedule, so weekends are all yours
  • Cycle-to-work Scheme

What you'll be doing

  • Managing day to day office administration, including correspondence, post handling, filing, scanning, stationery and supplies, visitor support, and maintaining a tidy, secure workplace.
  • Coordinating meetings and events by organising schedules, booking rooms, preparing materials, taking minutes, and arranging travel and accommodation.
  • Providing cross departmental administrative support, including data entry, basic reporting, presentation preparation, procedure documentation, internal audit support, system testing, project assistance, and recruitment activity.
  • Processing invoices and purchase orders, liaising with Procurement, IT, H&S, and IT Security to ensure cost efficiency, equipment coordination, and compliance with organisational standards.
  • Oversee facilities and maintenance activities, including vendor liaison, safety checks (e.g., fire alarms, electrical testing), resolving maintenance issues, and working with the landlord and service providers.
  • Maintain internal communication and operational systems by updating intranet notifications and supporting the implementation and upkeep of office procedures and administrative systems.

What you'll bring to the role

  • Previous Customer Service or Administration experience with a minimum of 1 years’ experience in a similar role.
  • Strong problem-solving skills with the ability and resilience to deal with challenge and ambiguity.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Competent in all Microsoft office packages including Excel, office 365.
  • Must be a strong team player, with the ability to work collaboratively across functions and departments.
  • Reliability and discretion: you will often learn of confidential matters.
  • Adaptability and flexibility with the ability to prioritise tasks and work under pressure.
  • Ability to use own initiative.
  • Self-motivated with excellent time management skills.
  • Ability to work accurately with excellent attention to detail.
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