Programme Administrator for South and Central Asian Defence Strategy and Diplomacy Programme
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Programme Administrator for South and Central Asian Defence Strategy and Diplomacy Programme
The International Institute for Strategic Studies (IISS) is seeking a Programme Administrator to support the South and Central Asian Defence, Strategy and Diplomacy Programme. The role involves administrative and logistical support, grant and budget reporting, event planning, and other administrative tasks. The successful candidate will have experience in administrative issues, event organization, and excellent communication skills.
Programme Administrator for South and Central Asian Defence Strategy and Diplomacy Programme
Hours: Full-time
Contract: Fixed term (12 months)
Location: London
The International Institute for Strategic Studies (IISS) is a world-leading research organisation that provides independent, objective information on military, geopolitical and geo-economic developments that could lead to conflict. It is headquartered in London with offices in Bahrain, Berlin, Singapore, and Washington D.C.
We seek to appoint a Programme Administrator who will work with the South and Central Asian Defence, Strategy and Diplomacy Programme’s team on the implementation and management of various activities on political, security and defence issues in South and Central Asia. The region covers Afghanistan, Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan, Sri Lanka, and key Central Asian and Indian Ocean Island states.
Key Duties / Responsibilities
- Providing administrative and logistical support in the implementation of the South and Central Asian Defence, Strategy and Diplomacy Programme’s project deliverables.
- Grant and budget reporting for funders.
- Helping with background preparation for internal and external events, drafting event summaries and reports.
- Working with internal events team to assist with event planning for international conferences and workshops.
- Generating, issuing, and tracking invitations, and assisting with arranging venue hire, accommodation, catering, and transportation.
- Tracking project deliverables and timelines.
- Dissemination of project publications.
- Note-taking during meetings.
- Working with the internal finance team, including on expenses submissions.
- Other administrative tasks, as needed.
- Organising and attending international events, when needed.
Requirements
The successful candidate will have:
- Proven experience on administrative issues.
- Proven experience organising workshops, conferences, and other events.
- A demonstrably keen eye for detail and great organisational skills.
- Bachelor or master’s degree in the field of economics, international relations, defence and security, or other relevant topics.
- Excellent verbal and written communication skills in English, and sharp attention to detail.
- Computer literacy with excellent Microsoft skills.
- Ability to collaborate well with a wide range of people both in person and remotely across time-zones.
- Ability to manage multiple complex tasks.
- Interest in security, defence or political issues in South or Central Asia.
Remuneration
The IISS provides a full employment package. The benefits package at the institute includes life assurance, private medical insurance, health cashback plan, season ticket loan, cycle scheme and contributory pension scheme. More information about the IISS can be found here.
Application
Candidates should submit their applications by clicking the “Apply Now” blue button and following the instructions to submit two documents:
- a cover letter outlining what skills and experience you can bring to the role.
- a full Curriculum Vitae.
The deadline for receipt of applications is 1 March 2024.
Candidates must be eligible to work in the UK. Unfortunately, we will be unable to provide visa sponsorship for this position.
*The IISS is an equal opportunities employer.*