Part time Administrator

🔒 Confidential Employer
Posted 24 April 2026
LOCATION
Chandlers Ford
TYPE
Part-time
LEVEL
Entry-level
SALARY
£27,000 / year
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Administration Organisational skills Communication skills Customer service Scheduling Diary management

FULL DESCRIPTION

[Employer hidden — view at passion-project.co.uk] is delighted to be working in partnership with a well-established and growing service provider based in the Southampton area. As a part time administrator / coordinator you will play a key role in ensuring the smooth delivery of services by acting as the central point of contact between customers, engineers, and technicians. This is a fast-paced position that requires strong organisational skills and the ability to manage multiple priorities effectively.

Key Responsibilities...

  • Managing customer expectations and scheduling service visits via email and on the telephone
  • Coordinating multiple engineer and technician diaries
  • Confirming appointments with customers ahead of visits
  • Issuing job sheets and ensuring engineers have the required materials and stock
  • Planning efficient routes for field teams
  • Booking in works and updating internal systems
  • Completing high volumes of administration accurately
  • Handling customer queries and resolving complaints professionally
  • Checking timesheets and tracker activity to support payroll
  • Raising quotations and invoices for completed works
  • Supporting aged debt resolution
  • Signing off supplier invoices and assisting the Finance team
  • Arranging servicing, maintenance, equipment hire, and emergency breakdown support

To be successful in this role, you will have...

  • Previous administration experience (essential)
  • Excellent organisational skills and strong attention to detail
  • Confident communication skills, both written and verbal
  • The ability to manage multiple tasks in a fast-paced environment
  • A proactive, reliable, and customer-focused approach
  • Confidence working in a fully office-based environment

Experience within a scheduling, operations, or service coordination role would be highly advantageous.

What’s on Offer

  • Salary of £27,000 pro rata
  • Monday to Friday hours
  • Opportunity to join a stable and growing business
  • Immediate interviews available.

Please contact the Commercial Desk on [contact hidden] for more information or submit your CV as soon as possible to be considered.

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