Executive Assistant

The Role:

  This is not a traditional Executive Assistant position. You will act as strategic partner, and be the central coordination point for our Global Executive Directors priorities, projects and communication across the organisation.

Your Impact:

• Shape, Challenge and optimise how the Executive Director spends his week
• Take control of the Directors Calendar - blocking any meetings not need to attend, enforcing agendas prior to meetings, continuous auditing of meetings being attend and re-shaping how lower value work is supported
• Strategically manage a complex and constantly evolving schedule of meetings and events, seamlessly coordinating across numerous time zones and a variety of stakeholders.
• Arrange frequent and complex travel for meetings, conferences, and international visits, which will involve frequent travel throughout the year.

Meeting support

• Supporting Board and Sub-Committee reporting cycles, ensuring consistency and accountability
• Gather and prepare information, proactively connect the dots, and serve as the Directors eyes and ears on the ground to ensure informed decision-making.
• Support key meetings; circulating agendas, capturing notes and ensuring actions are complete.

Organisation

• Manage & support the Directors priorities; anticipating challenges before they arise and using your initiative to problem solve.
• Managing and ensuring timely follow up of important, but non-urgent work - being on top of all tasks the Director needs to complete in a week
• Support operational tasks and processes; suggesting ideas for continuous improvement and performing meeting analysis to ensure your Leader's time is being used effectively.
• Prepare and design presentations for internal meetings and talks and review and refine internal comms on behalf of your Lead.
• Support with the Organisation of team-wide off-sites, events and socials (virtual or in person).

Project Support

• Attend where the Director is unable to on non-urgent but important work
• Provide updates to the Director or how the projects are progressing and flag any issues/blockers
• Joining information, actions and priorities across teams to maintain momentum and alignment
• Preparing structured updates, briefings and summaries to support effective decision-making
• Have an over arching view of all projects under the Directors remit & provide updates when you see issues arising

About you:

You will bring experience supporting senior leaders at C-suite or Managing Director level and feel confident operating as a true business partner rather than purely administrative support. You are naturally curious, highly organised and comfortable working across functions. You enjoy understanding how different parts of a business fit together and take pride in connecting people, information and priorities.

You will likely have:

• 5+ years’ experience supporting senior leadership in a EA Or Executive Business Partnering Role
• Strong technology capability, with confidence using Microsoft 365, Slack, SharePoint and digital task or workflow tools
• A process-minded approach and a genuine interest in using technology to improve efficiency, visibility and consistency
• Experience coordinating work across multiple teams and stakeholders, internally and externally
• The ability to join the dots between strategy and delivery