Legal Secretary – Commercial Property

Legal Secretary – Commercial Property, Devizes

Overview of the Role: To provide a total support service to the fee earner to enable him/her to operate at optimum efficiency, including but not limited to the main responsibilities given below. The legal secretary is expected to use a high degree of self-management and initiative.

Specific Roles and Responsibilities:

• Legal documentation work including high volume word processing of legal documents (including track changes) and correspondence as directed by Partner/Fee Earner (audio and copy typing) using the firm’s case management system.
• Attending to clients on the phone and in person, and providing refreshments for clients, when appropriate.
• Setting up new files accurately and promptly on instructions from the Fee Earner.
• Completing SDLT forms for fee earners to check and then submitting them online
• Obtaining Land Registry documents for the Fee Earners from the Land Registry Portal.
• Producing client invoices and narratives on a monthly basis for emailing to the client.
• Monitoring emailed remittance advices to check all payments are transferred to correct client matters.
• Dealing accurately with filing, storage and retrieval of client’s files in accordance with the Team’s filing system.
• Managing diaries and making appointments and the setting up of internal and external meetings.
• Emailing of documents.
• Photocopying, fax and document binding duties when appropriate.
• Ensuring confidentiality and security of all Practice and Clients documentation and/or information.
• Providing support to other secretaries and fee earners when able to do so within the team and to the wider firm when appropriate.
• Undertaking any other duties which the firm may reasonably require from someone in your position.

Occasional additional responsibilities:

• Providing occasional reception support when required by the Team Leaders.

Person Specification:

Experience and knowledge:

• Extensive legal secretarial experience.
• Excellent (audio) typing skills.
• Excellent verbal and written communication skills.
• Good numeracy skills (billing).
• Excellent MS Office skills.
• Self-organised, motivated, proactive.

Professional Qualifications:

• Secretarial and typing qualifications (minimum RSA2 in typing / audio typing or equivalent)
• Core GCSEs or equivalent.